According to the Association of Certified Fraud Examiners, “Fraud includes any intentional or deliberate act to deprive another of property or money by guile, deception or other unfair means.”
Who is responsible for dealing with fraud?
Every UT Dallas employee shares responsibility for the prevention of fraud, waste and abuse. The University of Texas System Policy UTS118 (PDF), Statement of Operating Policy Pertaining to Dishonest or Fraudulent Activities, defines your responsibilities.
What should be reported?
If you see activities that could constitute theft, corruption, misuse of university equipment or vehicles or behavior that is dishonest or unethical, you should report it to the proper authorities.
Policy UTS118 lists the following examples of fraudulent or dishonest activities:
- Dishonest, illegal, or fraudulent act involving System property;
- Forgery or alteration of checks, drafts, promissory notes, and securities;
- Forgery or alteration of employee benefit or salary related items such as time cards, billings, claims, surrenders, assignments, or changes in beneficiary;
- Forgery or alteration of medical related items such as reports, charts, prescriptions, x-rays, billings, or claims;
- Forgery or alteration by employees, of student related items such as grades, transcripts, loans, or fee or tuition documents;
- Misappropriation of funds, securities, supplies, or any other asset;
- Illegal or fraudulent handling or reporting of money transactions;
- Acceptance or solicitation of any gift, favor, or service that might reasonably tend to influence the employee in the discharge of his or her official duties; or
- Destruction or disappearance of records, furniture, fixtures, or equipment where theft is suspected.
How do you report suspected activities?
There are several ways to report suspected fraudulent activities:
- Notify your supervisor or department head.
- Call the University Police (972.883.2331) if you witness or have knowledge of a theft.
- Notify the Office of Audit and Compliance (972.883.2693.)
- Call the UT Dallas hotline (888.228.7707) or anonymously submit a report to them online.
- Call the State Auditor’s Office hotline (800.892.8348) or anonymously submit a report to them online.
For additional information, please see articles in the Bulletin and check this website for continuing updates. For other resources:
- UT Dallas Standards of Conduct Guide
- UT Dallas Hotline Policies and Procedure
- UT Dallas Annual Fraud Compliance Training Module (PDF, 1.05MB)
- UT Dallas Administrative Policies and Procedures Manual, Ethics Policy (PDF)
- UT System Ethics Policy
- Office of Governor, Executive Order on Preventing, Detecting and Eliminating Fraud, Waste, and Abuse
- Texas Ethics Commission, “A Guide to Ethics Laws for State Officers and Employees”