In accordance with the Risk Insurance for Camps and Clinics Involving Minors (UTDBP3012) policy, coordinators of all athletic and non-athletic camps and clinics are required to purchase special risk insurance prior to the first day of the camp or clinic. The insurance can be obtained at affordable rates through the UT System Office of Risk Management.
In addition, each participant is required to submit a —
Release and Indemnification Agreement for Minor Participant (PDF [Portable Document Format File] , 79KB)
Release and Indemnification Agreement for Adult Participant (PDF [Portable Document Format File] , 80KB)
— and a —
Medical Release and Information Form for Minor Participant (PDF [Portable Document Format File] , 78KB)
Medical Release and Information Form for Adult Participant (PDF [Portable Document Format File] , 38KB)
The completed forms should be filed and maintained by the camp coordinator for a minimum of one calendar year unless they are required by other campus offices. Persons employed with UT Dallas prior to the camp or clinic are not required to complete these forms if the activity is sponsored by UT Dallas.
Furthermore, camp coordinators should exercise good judgment when hiring persons who will work with minors. Criminal Background Checks (PDF [Portable Document Format File] ) are required for all persons working with minors —including students and volunteers. Complimentary checks are conducted by the UT Dallas Police Department for UTD— sponsored camps/clinics only.
Texas SB 1414 requires that counselors, volunteers and directors of any camp or activity that involves minors for more than one day must complete child-protection training. The University offers a Child Protection Training Course via eLearning for UTD camp counselors and staff. There also is a Training Module (PDF [Portable Document Format File] , 454KB) for third-party camp counselors, staff and volunteers to review. After reviewing it, they should take the Child-Protection Exam (PDF [Portable Document Format File] , 62KB).