Certificates

All certificates of insurance should name The Board of Regents of The University of Texas System and The University of Texas at Dallas as additional insureds (i.e.: certificate holder.) The certificates, along with a completed Special Events Risk Assessment Form (PDF, 238KB) or inquiries, should be emailed to specialevents@utdallas.edu.

Certificate Types and Minimum Limits

Special Events

Depending on the nature of the event, proof of coverage may be required. Limitations will depend on the nature of the event and will be handled on a case-by-case basis.

Food Products Liability

Proof of coverage is required when an outside caterer is hired to serve food at university events no matter the location. This requirement includes complimentary food products —minimum $1,000,000 per occurrence. The certificate of insurance should name The Board of Regents of The University of Texas System and The University of Texas at Dallas as additional insureds (i.e.: certificate holder.)

Camps & Clinics

Involving Minors

Coordinators of all athletic and non-athletic camps and clinics are required to purchase special risk insurance prior to the first day of the camp or clinic. The insurance can be obtained at affordable rates through the UT System Office of Risk Management.

Automobile Liability

Proof of coverage is required when a third party will be driving their vehicles on campus in association with an event (not attendees) or when vehicles are being driven on behalf of the university —$1,000,000 Combined Single Limit. The certificate of insurance should name The Board of Regents of The University of Texas System and The University of Texas at Dallas as additional insureds (i.e.: certificate holder.)

Workers’ Compensation Insurance

Proof of coverage is required when a third party conducts work on university property —e.g.: food, stage, tent vendors, etc. in preparation for an event— statutory limits.

Liquor Liability Insurance

Proof of coverage is required when a third party distributes or sells alcohol at an event. Must be in compliance with all university policies regarding the serving of alcohol —$1,000,000 per occurrence— see Alcoholic Beverages Policy (PDF). The certificate of insurance should name The Board of Regents of The University of Texas System and The University of Texas at Dallas as additional insureds (i.e.: certificate holder.)

Film / TV Production Insurance

Proof of coverage for specific general liability insurance requirements on campus are included in the Regents Rules, Series 80107 (PDF).