Travel-Related Risk

Whenever students or members of the public are involved in travel or risk-related activities, the University has a responsibility to insure the safety of all participants. These links will assist you in understanding your responsibilities in planning and preparing for travel and risk-related activities.

Policies & Procedures

What You Need to Know (PDF [Portable Document Format File] , 28KB)

Emergency Procedures (PDF [Portable Document Format File] , 21KB)

Guidelines for Academic Units (PDF [Portable Document Format File] , 99KB)

Guests Best Practices (PDF [Portable Document Format File] , 179KB)

Travel Management

Travel and Risk Related Activities Policy, UTDBP3023

UT System Policy on Automobile Insurance Coverage for Officers and Employees and General Requirements for the Use of Vehicles, UTS157

Travel Forms

General

 

Team / Group Disbursement Register, B15 (PDF [Portable Document Format File] , 51KB)

 

Out-of-State, Foreign, and Field Trip Course Approval (PDF [Portable Document Format File] , 67KB)

Domestic

 

Release and Indemnification Agreement - Minor, B4 (PDF [Portable Document Format File] , 79KB)

 

Release and Indemnification Agreement - Adult, B4-A (PDF [Portable Document Format File] , 80KB)

 

Student / Team / Group Authorization, B14-D (PDF [Portable Document Format File] , 107KB)

 

Medical Information and Release - Minor, B4-B (PDF [Portable Document Format File] , 78KB)

 

Medical Information and Release - Adult, B4-C (PDF [Portable Document Format File] , 38KB)

International

 

Authorization Request for Individual Student or Student Group, B14-F (PDF [Portable Document Format File] )

 

Student Information for Authorization Request (PDF [Portable Document Format File] )

 

Authorization Request for Faculty and Staff (PDF [Portable Document Format File] )

 

Additional required documents for faculty, staff, and student travelers.

International - Authorized Non-UTD Participants

 

Medical Information and Release - Minor, B4-B (PDF [Portable Document Format File] , 78KB)

 

Medical Information and Release - Adult, B4-C (PDF [Portable Document Format File] , 38KB)

 

Release and Indemnification Agreement - Minor, B4-D (PDF [Portable Document Format File] , 80KB)

 

Release and Indemnification Agreement - Adult, B4-E (PDF [Portable Document Format File] , 78KB)

International - Personal

 

Export License Exception for UTD-Owned Property, B16-EXC

Contacts

Abby Kratz

Associate Provost

 

[email protected]

972.883.6742

AD 2.228

Mail Stop AD 43

 

Domestic Academic Student Travel

Amanda Smith

Dean of Students

 

[email protected]

972.883.6154

SSB 4.400

Mail Stop SSB 46

 

Domestic Student Affairs Travel

David Glenn Liner

Director of Environmental Health and Safety

 

[email protected]

972.883.6111

SG 1.210A

Mail Stop SG 10

 

Camps and Clinics Insurance

Equipment Insurance

Insurance

Special Events Insurance

Imperio Shanks

International Risk and Insurance Analyst

 

[email protected]

972.883.4042

SSB 3.400

Mail Stop SSB 34

 

All International Travel for Students, Faculty and Staff

Is any of this information out of date?

Please let us know.