Travel-Related Risk

Whenever students or members of the public are involved in travel or risk-related activities, the University has a responsibility to insure the safety of all participants. These links will assist you in understanding your responsibilities in planning and preparing for travel and risk-related activities.

Policies and Procedures

What You Need to Know (PDF, 28KB)

Emergency Procedures (PDF, 21KB)

Guidelines for Academic Units (PDF, 124KB)

Travel Management

Travel and Risk Related Activities Policy, UTDBP3023

UT System Policy on Automobile Insurance Coverage for Officers and Employees and General Requirements for the Use of Vehicles, UTS157


Peter Bond

Assistant Vice President for Procurement


AD 3.418A

Mail Stop AD 34


Gene Fitch

Dean of Students


MC 2.404

Mail Stop MC 39

Domestic Student Affairs Travel

Abby Kratz

Associate Provost


JO 4.810

Mail Stop JO 31

Domestic Academic Student Travel

Imperio Shanks

Assistant Director, International Center, Risk and Safety Office


SSB 3.400

Mail Stop SSB 34

All International Travel for Students, Faculty and Staff

Is any of this information out of date?

Please let us know.

Forms and Guidelines for Student Travel

Domestic Travel - Release and Indemnification Agreement for Minor Participants, B4 (PDF, 79KB)

Domestic Travel - Release and Indemnification Agreement for Adult Participants, B4-A (PDF, 80KB)

Medical Information and Release Form - Minor, B4-B (PDF, 78KB)

Medical Information and Release Form - Adult, B4-C (PDF, 38KB)

Foreign Travel - Minor Participants Release and Indemnification Agreement, B4-D (PDF, 80KB)

Foreign Travel - Adult Participants Release and Indemnification Agreement, B4-E (PDF, 78KB)

Student/Team/Group Domestic Travel Authorization, Exhibit B14-D (PDF, 107KB)

Student/Team/Group Foreign Travel Authorization, Exhibit B14-F (PDF)

Team/Group Travel Disbursement Register, B15 (PDF, 51KB)

Request for Approval by President or President’s Designee for State Employees Traveling to Foreign Countries, Exhibit B16 (PDF)

Out-of-State, Foreign, and Field Trip Course Approval Form (PDF, 67KB)