Oustanding Employee Program - Nomination Instructions
The Outstanding Employee must be nominated by the department head or his/her designee only.
To qualify for nomination, employees:
- Must have been with an Office of Administration division for at least six months with no disciplinary action pending or initiated during that time.
- Must not have been the recipient of the award more than once during four consecutive quarters
- Only one nominee per department per quarter
- Direct reports to the Vice President for Administration (AVPs, directors) are not eligible for nomination
Nominations are not judged according to the number times a particular employee has been nominated previously; rather, it is the quality of the information included in the current nomination that is considered. As the name of the award indicates, the committee members have been instructed to look for specific examples of special achievement and consistent outstanding performance that clearly demonstrates behaviors that are expected of an outstanding employee.
Nominations should be based on all of the following criteria:
- Consistent, exemplary job performance OR a special one-time achievement;
- Demonstrated desirable customer service skills;
- Contributions toward the University’s lean initiative (save resources, etc.);
- Overall positive working relationships with supervisor and peers
- Dedication and commitment to a work ethic above and beyond the minimum required.
The Office of Administration Outstanding Employee Award will be presented two times per year:
- An Office of Administration Outstanding Employee nomination form will be completed and submitted by the department head or his/her designee to the committee chair by the 10th day of the month preceding the award ceremony.
- The committee chair will compile and forward all nominations to the Office of Human Resources representative for approval to officially add the nominee to the ranking sheet.
- The HR representative will respond to the committee chair with an approval to advance the nominee in the selection process (or disapproval with a basic reason).
- If a department’s nominee is not approved, then the committee chair will request another nominee from the department head or his/her designee. Steps 2 & 3 will be repeated for the nominee.
- The committee chair will add all eligible nominees to the ranking sheet and will forward it along with the compiled nomination submissions to the committee.
- Committee members will review the nominations on their own first and will discuss as a group during an in-person meeting.
- Each committee member will rank all of the nominees.
- The committee chair will collect the ranking sheets and will tally the results privately.
- The committee chair will present the name of the finalist and his/her nomination form to the Vice President for Administration.
- The Vice President will confirm the finalist by forwarding a congratulatory letter to the employee’s department head. The department head or his/her designee is responsible for ensuring that the finalist is present for the ceremony without informing the him/her that he/she will be honored.
- The committee chair will reveal the identity of the finalist to the committee members in confidence.
- An Office of Administration staff member will coordinate the securing of the award and honorarium.
- During the awards ceremony, the Vice President for Administration will announce the name of the honoree and will present him/her with a certificate and a $250 check. Also, an Outstanding Employee plaque featuring the honoree's image will be presented to him/her during the ceremony. However, the plaque will be hung on the Outstanding Employee Wall of Fame in the Office of the Vice President of the Office of Administration for one calendar year after which time it will be given to the employee.