Nominate an Employee

 

Nominate an Outstanding Employee

Only a department head or his/her designee can nominate an outstanding employee online. To qualify for a nomination —

  • The employee must have worked in an Office of Administration division for at least six months, with no disciplinary action pending or initiated during that time.
  • The employee must not have been the recipient of this award more than once during the four previous consecutive quarters

Only one nominee per department per quarter can be nominated. Direct reports to the Vice President for Administration (e.g.: AVPs [Assistant Vice Presidents] , directors) are not eligible for nomination.

Nominations are not judged according to the number times a particular employee has been previously nominated; rather, it is the quality of the information included in the current nomination that is considered. Fitting the name of this award, committee members are instructed to look for specific examples of special achievement and consistent outstanding performance that clearly demonstrates behaviors that are expected of an outstanding employee.

Nominations should be based on all of the following criteria:

  1. Consistent exemplary job performance, or a special one-time achievement
  2. Demonstration of desirable customer service skills
  3. Contributions toward the University’s lean initiative (e.g.: save resources)
  4. Overall positive working relationships with supervisor and peers
  5. Dedication and commitment to a work ethic above and beyond the minimum required

Process

The Office of Administration Outstanding Employee Award is presented twice a year.

  1. A department head or his/her designee nominates an outstanding employee online by the 10th day of the month preceding the Outstanding Employee Award ceremony.
  2. The committee chair will compile and forward all nominations to the committee’s Human Resources representative for approval to officially add the nominee to the ranking sheet.
  3. The HR [Human Resources] representative will respond to the committee chair with an approval to advance the nominee in the selection process, or disapproval with a basic reason.
  4. If a department’s nominee is not approved, then the committee chair will request another nominee from the department head or his/her designee. Steps 2 & 3 will be repeated for the new nominee.
  5. The committee chair will add all eligible nominees to the ranking sheet and will forward it along with the compiled nomination submissions to the committee.
  6. Committee members will review the nominations on their own first, and will discuss them as a group during an in-person meeting.
  7. Each committee member will rank all of the nominees.
  8. The committee chair will collect the ranking sheets and will privately tally the results.
  9. The committee chair will present the name of the finalist and his/her nomination to the Vice President for Administration.
  10. The Vice President will confirm the finalist by forwarding a congratulatory letter to the employee’s department head. The department head or his/her designee is responsible for ensuring that the finalist is present for the ceremony without the knowledge that he/she will be honored.
  11. The committee chair will reveal the identity of the finalist to the committee members in confidence.
  12. An Office of Administration staff member will coordinate the securing of the award and honorarium.
  13. During the awards ceremony, the Vice President for Administration will announce the name of the honoree and will present him/her with a certificate and a $250 check. Also, an Outstanding Employee plaque featuring the honoree’s image will be shown during the ceremony. After the ceremony, the plaque will hang on the Outstanding Employee Wall of Fame in the Office of the Vice President for Administration for one calendar year.
  14. After a year, the plaque will be given to the employee.

Nominate a Star Employee

Any UT Dallas employee or student can nominate a star employee via email. To qualify for a nomination —

  • The employee must have worked in an Office of Administration division for at least three months, with no disciplinary action pending or initiated during the last six months.
  • The employee must not have been the recipient of this award more than once during the four previous consecutive quarters

Up to 10 employees per quarter can receive awarded. This number may be increased under extenuating circumstances.

Nominations should be based on at least one of the following criteria:

  1. Consistent exemplary job performance, or a special one-time achievement
  2. Demonstration of desirable customer service skills
  3. Contributions toward the University’s lean initiative (e.g.: save resources)
  4. Overall positive working relationships with supervisor and peers
  5. Dedication and commitment to a work ethic above and beyond the minimum required

Process

The Office of Administration Star Award is presented twice a year.

  1. An employee or student nominates a star employee via email by the 10th day of the month preceding the Star Award ceremony.
  2. The committee chair will compile and forward all nominations to the nomination committee’s Human Resources representative for approval to officially add the nominee to the ranking sheet.
  3. The HR [Human Resources] representative will respond to the committee chair with an approval to advance the nominee in the selection process, or disapproval with a basic reason.
  4. If a department’s nominee is not approved and there is not another nominee represented by that department, then the committee chair will request a nominee from the department head, informing him/her of the ineligibility of the previously submitted nominee. Steps 2 & 3 will be repeated for the new nominee.
  5. The committee chair will add all eligible nominees to the ranking sheet and will forward it along with the compiled nomination submissions to the committee.
  6. Committee members will review the nominations on their own first, and will discuss them as a group during an in-person meeting. If there are more than 10 submissions for the quarter, each committee member will rank all of the nominees.
  7. If a ranking is necessary, the committee chair will collect the ranking sheets and will privately tally the results.
  8. The committee chair will present the names of the ten honorees, in confidence, in no particular order, to the Vice President for Administration and to the committee.
  9. A Office of Administration staff member will coordinate the securing of the awards.
  10. During the awards ceremony, the Vice President for Administration will announce the names of the honorees and will present each one with a Star Employee certificate.

 

Nomination Committee
Cris Aquino Auxiliary Services
Tysh Coleman Office of Administration
Rick Dempsey Facilities Management
Colleen Dutton Human Resources
Bob Fishbein Auxiliary Services
Larry Zacharias University Police
Winners from the Previous Quarter