Administrative Services Staff
Receptionist/Travel | Scheduling/Inventory | Account Coordinator | Student Employee
Receptionist/Travel Coordinator
- Coordinate travel for faculty research support allowances
- Track faculty research support allowances
- Coordinate forms for graduate student travel awards
- Coordinate forms for field trips and student group travel
- Business Card Orders
- Business Reimbursement Forms
- Order office supplies
- Distribute and collect monthly phone reports
- Distribute and collect faculty timesheets
- Coordinate Fall Faculty Luncheon (invitations, catering, RSVPs, setup)
- Help Dean's Assistant with events as needed
- Assist with faculty searches
Scheduling/Inventory Coordinator
- Coordinate assembly and entry of course schedule
- Track enrollments for courses
- Copier calls and copier codes
- Coordinate Annual Inventory Report
- Coordinate assembly of course evaluation packets
- Coordinate grades and class rosters with the Registrar's Office
- Faculty workload reports
- Receiving for purchase orders and PCC orders
- Shipping for FedEx/DHL
- Update faculty mailboxes
- Coordinate final exam room changes as needed
- Miscellaneous Faculty Support
- Coordinate faculty searches as needed
Account Coordinator
- Manage financial accounts for chaired faculty, faculty with special accounts, and the Confucius Institute
- Travel, Purchasing, Reimbursements, maintaining account files
- FRS reconciliations
- Process employment paperwork for temporary hourly employees and employees on grants.
- Coordinate required paperwork for international guests to A&H (primarily for the Confucius Institute)
- Verify detailed list of BR scholarship feed reports
- Coordinate summer office moves for faculty
- Assist with data entry for scheduling if needed
- Assist with purchasing as needed
- Coordinate faculty searches as needed
- Process TA paperwork and tuition payments
Student Employee
- Distribute daily mail
- Make copies and scans as requested
- Assemble course evaluation packets
- Make files for academic advisors
- Run errands to other offices on campus as needed
- Assist with office moves as needed
- Assist with reimbursement and purchasing forms as needed
- Student Employee Hours for Summer 2011 Monday: 12 - 4pm
Tuesday: 3:30 - 5pm
Wednesday: 12 - 4pm
Thursday: 1 - 3pm
Friday: 12 - 4pm
