Frequently Asked Questions
1. Who is required to take Compliance Training?
General Compliance Training is required of all regular, benefits eligible employees (50% time or more for at least 4.5 months). All new employees are required to complete compliance training within 30 days of the training notification.
Research and Teaching Assistants participate in an orientation session that covers required compliance training topics. RA/TA’s who attend the orientation do not need to complete online training. However, some RA/TA’s may receive the new-hire training notification. If so, please email us at compliance@utdallas.edu so we can mark you as complete.
In addition, some employees may be required to take job-specific training to be assigned based on specialized job responsibilities. For example, individuals who have UTD issued purchasing cards will be required to take additional training designed specifically for cardholders.
2. Why am I required to take Compliance Training every year?
Annual and New-Hire Compliance Training is a critical component of the UTD Institutional Compliance Program that is mandated by UT System Policy - UTS 119 Institutional Compliance Program. The purpose of Compliance Training is to provide basic information about laws, regulations, policies and procedures with which employees must comply. In addition, the training provides references regarding who employees can talk to, and websites they can visit for more information.
More information on UTS 119 can be found here:
http://www.utsystem.edu/policy/ov/uts119.html
3. Who determines the courses I am required to take?
For annual compliance training, members of the UTD Compliance Subcommittee team make recommendations to the Audit & Compliance Committee on which modules should be required for annual training. With the Audit & Compliance Committee’s approval, the courses are scheduled for all benefits-eligible employees.
Job-specific training is assigned based on specialized job responsibilities. The Compliance Office collaborates with management from each of the administrative areas to determine the appropriate training requirements.
4. Where do I go to access this training?
UTD conducts Compliance Training using WebCT. This is a web-based eLearning environment utilized on campus to manage classes and training online. Employees have the option to log in and take the training from their individual computers, from home, or from any internet-enabled computer at their convenience.
WebCT can be accessed by going to the following website:
Please Note: Please contact the Information Resources Help Desk at 972-883-2911 if you need further assistance with WebCT or with your NetID.
5. What happens if I am out of the country or on leave for an extended period of time?
Please contact the Compliance Office at 972-883-2233 or email compliance@utdallas.edu. We will evaluate each case on an individual basis and provide accommodations as appropriate.
6. I forgot my password associated with my NetID. What should I do?
Please contact the Information Resources Help Desk at 972-883-2911.
7. I don’t have access to a computer. What would you recommend?
For student employees, training is accessible from any of the computer labs located on campus. Refer to http://www.utdallas.edu/ir/tcs/labs/locations.htm for locations.
For non-student employees, training is accessible from computers in the library (go to the circulation desk, show staff ID and request a network password).
8. What should I do if I come across a problem with one of the training modules?
Please call the Compliance Office at 972-883-2233, or email us directly at compliance@utdallas.edu.
9. Why did we move from Training Post to WebCT?
The Training Post system ran on technology that had exceeded its support life. Training Post required older software such as Microsoft Windows 98, Power Point 97 and Access 97 to keep it running.
WebCT gives us additional flexibility with course content that will allow us to improve the overall user experience. It is also easier to access from off campus. Employees will be able to access WebCT from anywhere with an Internet connection, without having to install or run a VPN client.
10. Will I need to submit a Computer Access Request (CAR) form for WebCT Access?
No, a CAR form is not necessary. You will login to WebCT using your regular UTD NetID and password.
11. I am a new-hire who started in September 2007. I have already completed my training in Training Post. Do I need to take training again in WebCT?
No. If you have already completed new-hire training in September, you have fulfilled your training requirement for Fiscal Year 2008 (September 2007 - August 2008) and will not have to complete training again in WebCT. However, if you do receive a duplicate email notification, please email us at compliance@utdallas.edu so we can mark you as complete.
Updated: April 22, 2008
