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Congratulations for qualifying for the Texas BEST/UIL State Championship! You have already proven yourselves to be wonderful robot designers. The University of Texas at Dallas is proud to welcome you to the Championship at the Dr. Pepper Arena and Convention Center in Frisco, TX. We hope to make this event as memorable and pleasurable as possible for all the qualifying coaches, mentors, team members and guests.

2016 Texas BEST Regional Championship Handbook 

We have automated as much of the registration process for the event as possible on this website. We recommend you print this page to keep track of where you are in the registration process. We have provided check boxes by each step.

Please follow the instructions below to complete your registration:

Check Box Upload your team notebook: Notebooks are collected electronically at Texas BEST. To upload your notebook you will need to scan all the pages and create a digital document to be uploaded. Please save them as Microsoft Word or PDF format only.Your digital notebook and appendix files MUST be saved and uploaded in one of the following formats:
Team#_SchoolName_notebook (e.g., Team99_UTDallas_notebook)
Team#_SchoolName_appendix (if saved in separate file)
Notebooks that do not following this naming system will not be accepted. 
Your team number is assigned to you by your Hub. Deadlines listed below.

Hub Hub Competition
Date
Notebooks must be
uploaded NO LATER
THAN 11:59PM (CT) on:
North Houston October 15 October 23
Collin County (CoCo)
CowtownNew Mexico
October 22 October 30
Capitol
Heart of Texas
Southeast Texas
U-STEM
West Texas
October 29 November 6
(daylight savings time ends)
San Antonio October 30 November 7
Dallas November 5 November 13
Check Box Complete Online Registration: One person from each team should complete ALL the required steps on the Marketplace page. It is HIGHLY recommended that you complete all the required steps at one time. During checkout, you will be given an option to register a profile which will allow you to save your progress if needed.

Step 1: Team Registration: Follow the directions on the page and fill-in all the fields for your team. Once the form is finished you will be taken to the “View Registration Page.” This is your virtual shopping cart. Please click the “Continue Registration” button to complete the next steps to complete your registration. If you leave the website at this point please do not forget to return and finish the other steps to complete your registration.

Step 2: Photographs: This is where you sign-up for your team picture time. The University of Texas at Dallas will provide each team with a complimentary team photo. Be sure your time slot does not conflict with practice time, compliance check, marketing presentations, or tour time. The website will not check for schedule conflicts for you. Time slots will fill on a First Come, First Pick basis so register as soon as possible.

Step 3: Compliance Check: Each team will have an opportunity to sign-up for a compliance time slot. If you do not pass compliance during this time period, you will be able to make your modifications or repairs and return. The website will not check for schedule conflicts for you. Time slots will fill on a First Come, First Pick basis so register early.

Step 4: Practice Rounds: There will be open practice in the morning after the fields have been put together for teams who have passed compliance. From 11:00AM-12:00PM & 1:00PM-3:30PM teams can schedule half hour practice times. Only scheduled teams will be able to practice during this time. The website will not check for schedule conflicts for you. Time slots will fill on a First Come, First Pick basis so register as soon as possible.

Step 5: Marketing Presentations: If your team is competing for the BEST Award, please schedule your marketing presentation here. The website will not check for schedule conflicts for you. Time slots will fill on a First Come, First Pick basis so register as soon as possible.

Step 6: UT Dallas Campus Tour: An hour long campus tour featuring innovative science and engineering projects from distinguished UT Dallas faculty. Transportation will be provided via chartered buses. Due to limited seating, only 5 spaces are guaranteed to each team. For high school groups, please give preference to your Juniors and Seniors students who will find this tour more applicable to their academic progression. Under Quantity, please note total number of seats needed in case we have unfilled seats at the end. We will notify you via email a few days before the competition if we can fill the additional request. You may come back to this step at a later time as it is optional.

Step 7: Speed Mentoring Sessions with STEM ProfessionalsTexas BEST is proud to announce speed mentoring sessions with STEM professionals at the event center and is open to all participants. The event will consist of STEM professionals who will participate in small group discussions with interested students. Due to limited space, we can only accommodate up to 3 students per team. For high school groups, please give preference to your Juniors and Seniors students who will find this tour more applicable to their academic progression. Please indicate how many students and which time session they are interested in. You may come back to this step at a later time as it is optional.

 

Once the required steps are completed and everything is ready on your “View Registration,” click the “Complete Registration” button. Here you will put in payment information for the Special Events Tickets (if applicable) and Contact information. Once each step is completed, you will be registered! An order confirmation will be sent to you within 3 business days. If you are not ready to submit, please make sure you have registered a profile so your info can be saved to be completed at a later time.

Check Box T-Shirt Award Submission: T-shirts are due at Team Check-In.
Check Box Complete the Medical, Talent and Liability Release Form for all participating members, including coaches, mentors, and volunteers who are attending and upload Team Releases here. Please complete all forms by December 5. Late forms can be turned in the day of Registration. Please note: you will NOT be able to participate without a Release Form on file.

 

If you would prefer to fax or mail forms, please see information below:

Texas BEST
Science and Engineering Education Center (SEEC)
University of Texas at Dallas
800 W. Campbell Road, FA31
Richardson, TX 75080

Fax: 972-883-4454

Please write team name and number at the bottom of all forms.

Check Box Hotel Reservations and travel arrangements: Hotel Information is available on the Hotels/Local Info tab above. If you are booking a bus, check with the company about how long the driver can be on duty without having to take a break. Many states have laws regarding driving-time limitations for bus drivers.
Check Box Championship Handbook: Download, print and read carefully. Make copies for other key people, particularly noting the information found in Pit Protocol & Information, and the General Information & Important Notes sections.
Check Box Emergency Contact: Determine one adult who will be responsible for receiving any emergency phone calls that may occur from home while your team is at Texas BEST. Provide that person’s cell phone number to parents, school officials and others as you see fit. Texas BEST and the University of Texas at Dallas cannot be responsible for such calls. In addition, please ensure you have completed the Medical, Talent and Liability Release Form in case emergency medical attention is necessary. Releases are required for all participating members, including coaches and mentors.
Check Box Texas BEST Conclusion: We have many teams coming from far away that need to leave as soon as possible after Texas BEST comes to an end. We assure you we are conscious of this in putting together the schedule and will do everything possible to stick to our time line. However, the schedule does not always work out as planned. Be aware that the number of competition rounds for the robots may need to be reduced in order to complete Texas BEST on time.