Texas BEST Logo

Nov. 13-14, 2015
Curtis Culwell Center
8 am Registration & Pit Set-up
9 am-5 pm

Robot Compliance Check BEST Award Booth Set-up BEST Award Marketing Presentations
Practice Rounds
Team Photos
UT-Dallas Campus Tours

10am-3pm Geoscience Exploration Stations Open
4pm-6pm Women in Engineering Panel
6 pm - 6:30pm Guest Speaker

6:45 pm - 8:45pm

Friday Night Social
- Dinner
- DJ
- Games
HUB Directors' Meeting

8:00 am Pits Open
8:00 am Pits Open
8:15 am Drivers' Meeting
Coaches' Meeting
8:45 am Opening Ceremony
9 am-3 pm Game Qualifying Matches
BEST Award Booth Judging
3 pm-4 pm Championship Matches
3 pm-5 pm

Awards Ceremony

Volunteer Sign-up Due by November 1, 2014


Mailing Address

Work Phone:

All volunteers will be provided with an event T-shirt that should be worn at Friday and Saturday volunteer events:

Have you volunteered for any BEST competition before?

If yes, in what capacity?

Please check the one that best describes your affiliation:

Volunteer Job Descriptions

Volunteers will interact with parents, students, and teachers. Volunteers should put their best foot forward and be helpful, friendly, and overall good stewards of BEST Robotics and the University of Texas at Dallas. Keep in mind that this is a championship event for a national program and these students have worked very hard to get here. A hospitality room is provided at the Curtis Culwell Center on Saturday of the competition where meals, snacks, and beverages will be provided for event volunteers, judges and corporate sponsors only. Due to budget constraints we cannot accommodate guests of volunteers or judges. We thank you in advance for your willingness to volunteer to help with this worthwhile program. We guarantee you'll have a blast!

Check all positions that you would be willing to volunteer for:


The Robotics portion of the competition is similar to many sporting events in that it requires referees to oversee all head-to-head matches between robots. Additional referees will be needed to rotate periodically and give each other breaks throughout the day. Referees must be very familiar with the game rules, with preference being given to those who have served as referee for the current year’s game at a local hub. Rules for this year's challenge can be found at the BRI website, www.bestinc.org. 10 Needed.

  Curtis Culwell Center Saturday, Nov. 9 7:00am-5:00pm

Pit Crew

The Pit Crew works with the Pit Bosses to cover the following jobs: 

  • Oversee the robot repair tables 
  • Stage the teams prior to each match  "Police" the pit area of the floor to ensure that adults are not repairing broken machines 
  • Help with set-up and break-down of the pit area 
  • Help with compliance check-in of robots on Friday and/or Saturday morning prior to the competition

The Pit is a very busy and important part of the competition. A well-organized and sufficiently manned pit will ensure smooth transitions of teams entering and leaving the playing field throughout the day. A training session will be required early in the week of the competition.18 Needed.

  Curtis Culwell Center Friday, Nov. 8 9:00am-4:00pm
  Curtis Culwell Center Saturday, Nov. 9 7:00am-5:00pm

Registration/Information Desk

All participating teams must register (check-in) upon arrival at the Curtis Culwell Center. In addition, the Registration/Information desk will be the main site for those in attendance to ask questions about the weekend's events. 12 Needed.

  Curtis Culwell Center Friday, Nov. 8 8:00am-5:00pm
  Curtis Culwell Center Saturday, Nov. 9 7:00am-5:00pm

Scorekeeping and Clock operation

Scorekeepers should be numbers oriented and comfortable with computers (particularly Excel spreadsheets) and willing to work in a fast-paced environment! The clock operators are responsible for keeping time of each 3-minute match using the main scoreboard in the Curtis Culwell Center. 12 Needed.

  Curtis Culwell Center Saturday, Nov. 9 7:00am-5:00pm

Other Positions

Hospitality 4 Needed.

  Curtis Culwell Center Saturday, Nov. 9 7:00am-5:00pm

Field Set Up 10 Needed.

10 Curtis Culwell Center Friday, Nov. 8 7:00am-10:00am

Field Tear Down

  Curtis Culwell Center Saturday, Nov. 9 5:00pm-7:00pm



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Rev. 8/4/11