General Administration

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Date Issued: 12-21-01

Revision: 3

Page: A-100 |

Subject: General Administration

GENERAL ADMINISTRATION SUBJECT INDEX REFERENCE

RECORDS MANAGEMENT AND RETENTION PAGE
     Policy on Records Management and Retention -- A1-100.0
     Records Retention Schedule-- A1-105.0
     Destruction of State Records--A1-105.1
     Release of Records--A1-110.0
     Coordination with System Administration
          Records Management Officer-- A1-130.0
REQUESTS FOR RECORDS
     Texas Public Information Act --A2-100.0
          Overview-- A2-100.0
          Procedures-- A2-100.0
          Officers for Public Information and Designated Agents--
              A2-100.0
          General Duties of Public Information Officers-- A2-100.0.1
          Sign --A2-100.0.2
          Receiving and Referring Requests --A2-100.0.2
          Routine Requests-- A2-100.0.3
          Non-Routine Requests-- A2-100.0.5
          Requests for Personal Information -- A2-100.0.6
          Responding to Repetitious or Redundant Requests
          -- A2-100.0.7
          Itemized Estimate of Charges --A2-100.0.8
          Time of the Essence-- A2-100.0.9

         Proprietary Information of a Third Party-- A2-100.1.1
          News Media Requests-- A2-100.1.1
          Requests from Legislators and Other Governmental Offices--
            A2-100.1.1
          Form and Approval of Responses-- A2-100.1.1
          Resolution of Questions-- A2-100.1.2
          Recovery of Costs and Guidelines-- A2-100.1.2
          Register of Requests for Public Information Received--
            A2-100.1.7

EXTERNAL NON-PROFIT CORPORATIONS --A3-100.0
     Policy on Relations with External Non-profit Corporations --
                A3-100.0

GIFTS AND GRANTS FROM PRIVATE PHILANTHROPIC SOURCES-- A4-100.0
     Policy on Soliciting, Accepting and Processing Gifts and Grants
           from Private Philanthropic Sources --A4-100.0
     Purpose-- A4-100.0
     Definition of Gifts-- A4-100.0
     General Divisional Responsibilities-- A4-100.0
     Solicitation of Gifts --A4-100.1
     Acceptance of Gifts --A4-100.1
     Processing of Gifts --A4-100.3
     Deferred Gifts-- A4-100.3
     Acknowledgment Letters --A4-100.4
     Publicity-- A4-100.4
     Review-- A4-100.4

CAMPUS NETWORK CONNECTION POLICY --A5-100.0
INFORMATION RESOURCES USE AND SECURITY POLICY --A5-110.0
INFORMATION RESOURCES ACCEPTABLE USE POLICY --A5-130.0
CELLULAR COMMUNICATIONS EQUIPMENT POLICY --A5-140.0

INSTITUTIONAL AUDIT AND COMPLIANCE COMMITTEE STATEMENT
OF RESPONSIBILITIES --A6-100.0
INSTITUTIONAL AUDIT AND COMPLIANCE COMMITTEE CHARTER (CHARGE)
-- A6-110.0

ALCOHOLIC BEVERAGES POLICY --A7-100.0

RISK INSURANCE FOR CAMPS AND CLINICS INVOLVING MINORS POLICY --A8-100.0

SUSTAINABILITY POLICY --A9-100.0

EXHIBITS
     State of Texas Records Retention Schedule Exhibit -- A1
          Approval of Retention Schedule
          Table of Contents
          Record Retention Schedule Pages
          Supplemental Section
     Request for Authority to Dispose of State Records Exhibit-- A2
     Invoice for Public Records Exhibit --A3
     Invoice for Labels Exhibit --A4
     Register - Requests for Public Information Page Exhibit --A5
     IRS Form 8283 - Non-cash Charitable Contributions Exhibit --A6
     Communication Device Allowance Request Form --A7
     Special Events Risk Assessment Form (permission to serve alcohol) --A8

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