Hiring a Student Employee
Posting a Student Job Opening
There are two ways to post a student job opportunity with the Career Center:
- Post it yourself through UTD CareerWorks, the Career Center’s web-based recruiting system.
- Complete and
return the
Student Employment Job Posting Form to the Career Center to be entered into UTD CareerWorks by Career Center staff.
Posting a Job Opening Yourself
You must contact the Student Employment Coordinator to get your username and password for UTD CareerWorks. After your account is activated, you can log in to the UTD CareerWorks system and start posting jobs.
Posting a Job Opening Using Career Center Staff
You must print out and complete the
Student Employment Job Posting Form. The following information is
required for a job listing:
- Whether you are considering work-study students, non-work study students, or you would consider either
- The supervisor’s name
- Location of the department
- Duties and responsibilities expected of the student employee
- Experience or other skills required for the job
- Hourly rate of pay
- Specific days/hours to be worked (flexibility in schedule is permissible)
The Hiring Process
Collecting & Reviewing Resumes
Students will send their resumes to you electronically in response to the job or jobs you have posted. You will access UTD CareerWorks to review the submitted resumes. After you have reviewed them, you will personally contact the students you wish to interview.
Interviewing
The department is responsible for scheduling and conducting the interview with the student. The Career Center does not prescreen any of the student candidates. It is suggested that the following items be discussed with the student during the interview:
- Detailed description of job duties (beyond those listed in the job description)
- Personal conduct and dress expected of the student
- Hours of operation and the student's weekly schedule, including start date
- Rate of pay for the position
Decision Making
When the department is ready to offer the position, it is the responsibility of the department to contact the student and offer him/her the position. If the available position is a work-study position, please verify that the student you wish to hire has been awarded work-study funds by contacting either the Student Employment Coordinator or the Director of the Career Center prior to offering the position to the student. If the work-study student you are hiring has indicated he/she has worked somewhere else on campus during that same award year, part of that student’s award will have already been used. You will need to verify the amount of the award still remaining.
If you want to hire a student for more than 50% time, please contact the Career Center prior to offering the position to the student for verification that the student meets the quantity of work rule.
Reporting Your Hires
Departments are asked to report the names of their student hires to the Student Employment Coordinator each semester. The Student Employment Coordinator is required to maintain a record of the job description, name or hired student, rate of pay, number of hours and date of hire for all student employees.
Background Checks
Criminal background checks are required for all students who are hired into security sensitive positions. The background check must be completed prior to a job offer being made. The form can be found at the Human Resources website. It is recommended that all applicants you interview be asked to complete this form.
- Have the applicant complete, sign, and date the top of the form.
- For student employees only, the department should complete the sections labeled "this Section To Be Completed by Human Resources."
- Be sure to use "Student Worker" in the Position Title.
- Send the completed form directly to the UT Dallas Police Department
- The hiring department will be notified after the background check in completed.
- If the applicant is cleared, the department may proceed with the offer of employment. If for any reason, the applicant is not cleared for hire for the position, the department may NOT tell the applicant the reason.
Page last updated on May 9, 2008.
