The following revised bylaws of the Section shall become effective on January 1 following their approval by the Committee on Constitution and Bylaws, acting for the Council of the SOCIETY.
DALLAS-FORT WORTH SECTION (INCORPORATED)
OF THE AMERICAN CHEMICAL SOCIETY
Bylaw I, Name
The name of this organization shall be the Dallas-Fort Worth Section (Incorporated) (hereinafter referred to as "the Section") of the AMERICAN CHEMICAL SOCIETY (hereinafter referred to as "the SOCIETY').
Bylaw II, Objects
Section 1. The objects of the Section shall be those stated in its Articles of Incorporation and those of the SOCIETY as stated in the Constitution of the SOCIETY.
Section 2. Nothing in these bylaws shall be inconsistent with the Articles of Incorporation of the Section, or the Charter, Constitution, and Bylaws of the SOCIETY.
Bylaw III, Territory
The territory of the Section shall be that assigned to it by the SOCIETY.
Bylaw IV, Members and Affiliates
Section 1. The rolls of the Section shall include those MEMBERS, ASSOCIATE MEMBERS, and National Affiliates of the SOCIETY residing within the territory of the Section, provided that any exceptions to this rule shall be made in conformity with the Constitution and Bylaws of the SOCIETY.
Section 2. Any person who is interested in the objects of the Section may apply in writing to the Membership Committee to become a Local Section Affiliate. Endorsement of the application by a MEMBER and acceptance by the Membership Committee shall constitute election as a Local Section Affiliate.
Section 3. MEMBERS, ASSOCIATE MEMBERS, National Affiliates, and Local Section Affiliates shall have such rights and privileges as are accorded to them by the Constitution and Bylaws of the SOCIETY. An ASSOCIATE MEMBER may not hold an elective position or serve as a Temporary Substitute Councilor. National Affiliates and Local Section Affiliates may not vote for or hold an elective office of the Section, vote on articles of incorporation and bylaws of the Section, or serve as voting members of the Executive Committee.
Bylaw V, Officers and Directors
Section 1. The officers of the Section shall be a Chairman, a Chairman-Elect, a Secretary, and a Treasurer all of whom shall be MEMBERS of the SOCIETY.
Section 2. The Section shall have Councilors and Alternate Councilors as provided in the Constitution and Bylaws of the SOCIETY. Councilors and Alternate Councilors must be MEMBERS of the SOCIETY.
Section 3. The Executive Committee shall be the Board of Directors of the Corporation. Its number of members shall be fixed at five (5) plus the number of Councilors and Alternate Councilors as determined under the Bylaws of the SOCIETY. The Executive Committee shall consist of the officers of the Section, the Immediate Past Chairman, the Councilors, and the Alternate Councilors. It shall have full power to conduct, manage, and direct the business and affairs of the Section in accordance with the Constitution and Bylaws of the SOCIETY, and these bylaws.
Bylaw VI, Elections
Section 1. The officers of the Section, Councilors, and Alternate Councilors shall be elected by mail ballot of the members of the Section.
Section 2. The Chairman shall appoint a Nominating Committee consisting of a chairman and two or more members not later than August of each year. Not more than one member of the Executive Committee may serve on the Nominating Committee.
Section 3. The Nominating Committee shall nominate at least two MEMBERS for each elected position for which a vacancy will occur. With the exception of the Chairman and Chairman-Elect, the incumbent of any elected position may be renominated. The Nominating Committee shall make its report at a regular meeting of the Section. Additional nominees may be added by presentation of a petition bearing the signatures of fifteen or more members to the Chairman of the Nominating Committee within thirty days of the report of the Nominating Committee. Only nominees who have agreed to serve if elected may be named on the ballot.
Section 4. The Secretary, or other designated member of the Section, shall prepare an election ballot on which shall appear the names, in order chosen by lot, of all the nominees willing to serve. The ballots shall be mailed to all members of the Section of known address.
Section 5. No less than three weeks shall be provided between the date of the mailing of ballots to the members and the deadline for their return to the Secretary or other designated officer of the Section.
Section 6. The mailing envelope containing a completed ballot shall be hand-inscribed with the name of the voter and forwarded to the Secretary or other designated officer.
Section 7. The Chairman shall appoint as Tellers two or more members who are neither candidates nor members of the Executive Committee.
Section 8. For all ballots received by the deadline the Secretary, or other designated member of the Section, shall compare the hand-inscribed name on the mailing envelope of the ballot with the official list of members of the Section. Ballot envelopes not hand-inscribed by an eligible voter shall be marked VOID. All ballot envelopes shall be transmitted, unopened, to the Tellers.
Section 9. The Tellers shall open all envelopes not marked VOID, shall count the ballots and tally the votes. Ballots that violate specified voting procedures shall be rejected in whole or in part, depending on the extent of the violations(s). The vote tally, including the number of rejected ballots and the number of invalidated envelopes, shall be reported to the Chairman. All ballots and all ballot envelopes marked VOID shall be returned to the Secretary, who shall retain all mailing envelopes and all ballots for at least 90 days after either the announcement of the results to the membership or the resolution of any disputes concerning the election, whichever is later.
Section 10. In the case of a tie vote for any elective position, the Executive Committee shall select from among the tied candidates.
Section 11. The Chairman shall inform all candidates of the election results and shall provide for the announcement of the election results to all members and affiliates of the Section.
Section 12. Elections shall be completed and the results certified to the Executive Director of the SOCIETY by the deadline required by the Bylaws of the SOCIETY.
Bylaw VII, Terms of Office and Vacancies
Section 1. The terms of office for officers, Councilors, and Alternate Councilors shall begin on January 1.
Section 2. The Chairman and Chairman-Elect shall hold office for one year, or until their successors qualify. Upon completion of the Chairman's term of office the Chairman-Elect shall succeed to the office of Chairman except in the event that the office of Chairman-Elect has been filled by interim appointment.
Section 3. The Secretary and the Treasurer shall hold office for two years, or until their successors qualify. The term of office for the Secretary shall begin in even numbered years. The term of office for the Treasurer shall begin in odd numbered years.
Section 4. Councilors and Alternate Councilors shall be elected for terms of three years or in such a manner so as to provide rotation of terms as required by the Constitution and Bylaws of the SOCIETY.
Section 5. In the event of a vacancy in the office of Chairman, the Chairman-Elect shall assume the added duties of Chairman for the unexpired term. All other vacancies among the officers shall be filled by the Executive Committee from among the MEMBERS by interim appointment for the remainder of the unexpired term. In the event that the office of Chairman-Elect is filled by such interim appointment, the Section shall elect both a Chairman and a Chairman-Elect at its annual election.
Section 6. A vacancy in the position of Councilor shall be filled by the Executive Committee from among the Alternate Councilors for the remainder of the unexpired term of Councilor. A vacancy in the position of Alternate Councilor shall be filled at the time of the next annual mail ballot election.
Bylaw VIII, Duties of Officers and Executive Committee
Section 1. The duties of the officers shall be those customarily performed by such officers, together with those responsibilities prescribed by the Constitution and Bylaws of the SOCIETY, these bylaws, and such other duties as may be assigned by the Executive Committee.
Section 2. The Chairman of the Section shall serve as Chairman of the Executive Committee and shall, with the counsel of the Executive Committee, appoint members and/or affiliates to all committees authorized in these bylaws or by the Executive Committee. The Editor and the Business Manager for official publications shall also be appointed by the Chairman of the Section.
Section 3. The Chairman-Elect shall serve as chairman of the Program Committee and shall, in the absence of the Chairman, serve as Chairman of the Section.
Section 4. The Secretary shall keep a record of the proceedings of the Section and of the meetings of the Executive Committee, serve as an ex-officio member of the Membership and Program Committees, maintain a current copy of the Articles of Incorporation and bylaws of the Section, and shall prepare an annual report of Local Section activities as prescribed by the SOCIETY.
Section 5. The Treasurer shall have charge of and shall make all disbursements from all funds belonging to the Section with the exception of those related to the official publications, shall pay all bills upon approval of two members of the Executive Committee, and shall prepare an annual financial report to be submitted to the Executive Committee prior to January 20 of each year. The Treasurer holding office during the period covered by the report shall have the responsibility for its preparation.
Bylaw IX, Committees
Section 1. In addition to the Executive Committee the Section shall have the following standing committees: a Program Committee, a Membership Committee, and an Awards Committee. Appointments to the Program and Membership Committees shall be made and announced to the members by the regular February meeting. Appointment(s) to the Awards Committee shall be made and announced to the members by the regular September meeting of the Section.
Section 2. The Program Committee shall arrange programs and secure speakers for the meetings of the Section.
Section 3. The Membership Committee shall endeavor to maintain and increase the membership of the Section. It shall be the duty of this committee to elect Local Section Affiliates as herein provided.
Section 4. The Awards Committee shall administer the awards program of the Section. It shall seek out award nominees, recommend to the Executive Committee one recipient for each award to be presented by the Section, nominate one person annually for the Southwest Regional Award, and promote the nomination of local Section members for National Awards of the SOCIETY and for awards given by the local sections on a national basis.
a. The Awards Committee shall consist of five members, each serving a single five-year term. The terms of office shall begin on September 1 of each year and shall be staggered so that one new member is appointed each year. No member shall serve more than one full term on the committee. Appointments shall be made so that a balance is maintained between industrial and academic members of the committee, and so that subdisciplines and geographical areas within the Section are adequately represented. The Chairman, Chairman-Elect, Secretary, or Treasurer of the Section shall not be appointed to, or serve as members of the committee. A vacancy on the committee shall be filled by the Executive Committee by interim appointment for the remainder of the unexpired term.
b. The committee offices shall be determined by rotation based on the length of the term on the committee as follows: first year and fifth year, member; second year, secretary; third year, associate chairman; fourth year, chairman.
c. The committee shall adopt, with approval of the Executive Committee, written procedures for its operation, and shall make an annual report of its activities to the Executive Committee prior to August 31 of each year.
Section 5. The Executive Committee may establish other committees as necessary for the operation of the Section.
Bylaw X, Meetings
Section 1. The Section shall hold regular meetings at places and times designated by the Executive Committee or by the Chairman of the Program Committee when authority to do so has been delegated by the Executive Committee.
Section 2. Special meetings may be called by the Chairman. A special meeting shall be called at any time if requested in writing by not less than fifteen members. The notices of special meetings shall state the exact nature of the business to be considered and no other business shall be transacted at such meetings.
Section 3. Due notice of all meetings shall be sent to each member and affiliate of the Section of known address. A quorum for transaction of business at a Section meeting shall consist of twenty-five (25) members. No business shall be transacted in the absence of a quorum.
Section 4. The Executive Committee shall meet upon due notice to its members at the call of the Chairman or at the request of a majority of its members. Five (5) members of the Executive Committee shall constitute a quorum. In the absence of a quorum called meetings of the Executive Committee shall adjourn to a date.
Bylaw XI, Finances
Section 1. All members and assigned National Affiliates of the Section may be requested to pay voluntarily such annual Local Section Dues as may be set by the Executive Committee.
Section 2. The annual dues of Local Section Affiliates shall be set by the Executive Committee in accordance with the Constitution and Bylaws of the SOCIETY. Failure to pay such dues for the current year shall terminate the affiliation. At the discretion of the Executive Committee, Student Affiliates of the SOCIETY may be enrolled as Local Section Affiliates with the payment of reduced or no Section Dues.
Section 3. The fiscal year of the Section shall be the calendar year.
Bylaw XII, Official Publications
Section 1. The Section shall publish a news bulletin to serve the interests of the Section at regular intervals. It shall be primarily devoted to news and announcements of the Section and the SOCIETY. By special arrangements with other local sections of the SOCIETY it may be used to further their interests.
Section 2. The Chairman shall appoint an Editor and a Business Manager for the news bulletin. The Editor shall appoint an editorial staff. The editorial staff and the Business Manager shall be responsible to the Editor who in turn is responsible to the Executive Committee for finances and editorial policy. The Editor, together with the Business Manager, shall make a financial report to the Executive Committee at the beginning each fiscal year of all transactions related to the publication of the news bulletin for the past year.
Section 3. The Executive Committee may authorize other official publications of the Section, such as a Directory of the Section, as it deems appropriate.
Bylaw XIII, Amendments
Section 1. A proposed amendment to these bylaws must first be submitted in writing to the Executive Committee. If it is approved by the Executive Committee, the Secretary shall furnish all members of the Section with copies of the proposed amendment at the time when notice of the next meeting of the Section is given.
Section 2. If a proposed amendment is not approved by a majority of the Executive Committee it shall, nevertheless, be brought to the members for a vote provided that the Executive Committee has been presented with a petition supporting the amendment which has been signed by at least 20 members of the Section.
Section 3. Following the announcement of the proposed amendment at a meeting of the Section and provided that due notice of the impending vote is given, the amendment shall be adopted at the subsequent meeting of the Section if it receives an affirmative vote by two-thirds (2/3) of the members present. Alternatively, or in the absence of a quorum at the meeting during which the vote is scheduled, a mail ballot may be used provided that both the current language and the amended language of the affected bylaw(s), together with an explanation of the change(s) have been published or accompany the ballots. The procedure for voting on the amendment and counting the ballots shall be the same as that specified for the elections, bylaw VI. The amendment shall be adopted if it receives an affirmative vote of two-thirds (2/3) of the valid ballots returned.
Section 4. Amendments to these bylaws, after adoption by the Section shall become effective upon approval by the Committee on Constitution and Bylaws, acting for the Council of the SOCIETY, unless a later date is specified in the amendment.
Bylaw XIV, Dissolution of the Section
Upon dissolution of the Section, any assets of the Section remaining thereafter shall be conveyed to such organization then existent, within or without the territory of the Section, dedicated to the perpetuation of objects similar to those of the AMERICAN CHEMICAL SOCIETY, or to the AMERICAN CHEMICAL SOCIETY so long as whichever organization is selected by the governing body of the Section at the time of dissolution shall be exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended or under such successor provision of the Code as may be in effect at the time of the Section's dissolution.
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