Constitution of
The Chemistry Student Association

Approved by Assembly on August 23, 1995
Amended by Assembly on April 27, 2001
 

ARTICLE I

Organization Name
The name of this organization is the Chemistry Student
Association.

ARTICLE II

Statement of Purpose
The Chemistry Student Association is a student organization whose purpose is to promote the social, academic, and professional interests of its members.

ARTICLE III

Membership
Membership in the Chemistry Student Association is open to all students and staff of the University of Texas at Dallas regardless of sex, race, color, religion, age, national origin, sexual orientation, disability, or veteran status.

ARTICLE IV

Administration

Officers
The Chemistry Student Association will elect a President, Vice President, Secretary, Treasurer, First-Year Graduate Representative, and an Undergraduate Representative.  These members will constitute the Executive Board.  Elections are normally held at a meeting of the Association during the Spring Semester.  Anyone interested in becoming an Executive Board member must register at least two weeks in advance of an upcoming election.  The election will include votes from all regular members.

Duties
It will be the responsibility of the President to assign an Executive Board member to represent the Association in the Student Organization Forum and to conduct other business with the University as well as with others.  The Executive Board must have the approval of the President on any decision-making.  The Executive Board cannot make a major decision on behalf of the regular members without first consulting the regular members in advance.  On the other hand, regular members cannot conduct any affairs on behalf of the Association without the approval of the Executive Board.  If a conflict should arise then the issue would be to put to a vote, upon which the majority of the regular members decide.  If anyone feels that any or all of the Executive Board members are not fulfilling their duties and must be replaced, then this member must write an explanatory letter supporting his or her claim.  Copies of the letter must be handed to the regular members as well as to the Executive Board whom will call a meeting of all the regular members two weeks from the date of reception of the letter to debate the claim.  Once the debate is concluded, a vote must be taken by the regular members on whether a reelection should be made of the debated Executive Board member.

It will be the responsibility of the Secretary to keep regular members informed of the meetings and activities of the Association, as well as, keep a documentation of the Associationís meetings.  It will be the responsibility of the Treasurer to hold and maintain any moneys of the Association in addition to submitting a semester report to the Executive Board and the regular members; this report should show the total income and expenditure of the Association for the semester term.  The Treasurer must be consulted on any money spending decisions.  All decisions on the spending that exceed $200 must be announced in advance to the regular members for approval by a majority vote.  All decisions on the spending that do not exceed $200 can be decided upon by a a majority vote of the Executive Board.  The First-Year Graduate Representative will be responsible for any special interests of their class and may conduct sub meetings of his or her group.  The Undergraduate Representative will be responsible for any special interests of their class and may conduct sub meetings of his or her group.

Dues
The Association may establish dues to pay for reasonable expenses incurred.

ARTICLE V

Executive Board
The Officers of the Chemistry Student Association will constitute the Executive Board.  The Executive Board will conduct Association business on behalf of the regular members, including expending Association funds for reasonable Association activities as described in Article II of the Constitution.  The term in office for the Executive Board is 12 months; elections should be called upon completion of the term.

ARTICLE VI

Faculty Liaison
The Chemistry Student Association will submit to the Office of Student Life the name of a full-time faculty member who has agreed to serve as a Faculty Liaison.

ARTICLE VII

Meetings
The Chemistry Student Association will establish regular meetings (at least once a month during the Fall and Spring semesters).  The Association will publicize the time and place of the meetings in advance.  Special meetings of the Association may be called by the President or Vice-President.

ARTICLE VIII

Executive Board
The Constitution may be amended by a simple majority vote of a majority of the Chemistry Student Association members at any regular meeting provided that two weeks notice of the proposed amendment is provided to the regular members.

ARTICLE IX

Dissolution
In the case that the Chemistry Student Association is dissolved, the funds of the Association will be turned over to the Faculty Liaison and existing members will vote to determine the final distribution of these funds.