• Graduate Student Guide
• Foreword
• Directory - Deans and Program Heads
• Financial Aid
• Career Center
• Library
• Student Records
• Carolyn Lipshy Galerstein - Women's Center
• Student Life
• UTD Graduate Student Policies
  • Academic Dishonesty
  • Policy on Procedures for Completing a Graduate Degree
  • University Policies Related to Graduate Student Teaching Assistants and Graduate Student Research Assistants
  • You Deserve an Environment Free from Sexual Harassment
  • Student Grievances
• UTD Graduate Student Forms
  • Last Semester Graduate Student Checklist
  • Thesis/Dissertation Submission Steps
  • Request for Final Oral Examination
• Non-Degree Student Information
• Nondiscrimination Policy

Last update May 2012

All illustrations - Rene Magritte
1997 Charly Herscovici, Brussels / Artists Rights Society (ARS), New York

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Student Records

The Key of Dreams

Director, Karen Jarrell

The UTD schedule of classes is called the Cours e Lookup. The Course Lookup is posted online each semester. All procedures for registration/drop/add/withdraw are outlined at www.utdallas.edu/student/registrar/. Included on the Registrar website are the academic calendar or Comet Calendar, all registration dates and periods, the final examination schedule and links to the location and telephone numbers of graduate advising offices.

Registration via Galaxy (www.utdallas.edu) is available to graduate students approximately April for Summer and Fall and November for Spring. Those who register early (by a date noted in the Comet Calendar) are mailed a bill for tuition and fees. All tuition and fees are due and payable by payment deadlines and unpaid registrations may be cancelled.

University employees, including Teaching and Research Assistants, receive the privilege of paying on the last day of late registration with no late fee. There is a late fee for others who pay late or for any student who registers late. Tuition and fees can be paid in person at the Bursar’s Office in the lower level of the McDermott Library Building, by mail or, through Galaxy. Installment payments are available for a small service fee each fall and spring semester, with half the tuition and fees due at the time of registration; the student is billed for the remainder in two installments. Short-term student loans are available through the Financial Aid office.

Students who are employed as Teaching and Research Assistants who are classified as nonresidents for tuition purposes are eligible for waivers of out-of-state tuition when they are employed 50%. This is a semester by semester waiver, dependent upon employment, which allows the student to pay in-state tuition. Certification of this status must be sent to the Financial Aid Office by the student’s academic program office; this certification requires the approval of the Graduate Dean.

To be full time, a graduate student must be registered for nine hours in the Fall/Spring semester or six hours in a long summer session. Half time is considered to be five hours in the Fall/Summer semester and three hours in a long summer session. Teaching and Research Assistants must always be registered full time.

During the next-to-last semester prior to graduation, each graduate student should meet with his or her advisor to review degree requirements. An Application for Graduation must be filed on-line (www.utdallas.edu/dept/graddean) at the time of registration for the final semester and no later than the deadline noted in the academic calendar or Comet Calendar. If a student is not registered at the University during the semester of graduation, the student must file an in absentia form with his or her graduate advisor.

Information on Registrar Services is available online at www.utdallas.edu/student/registrar/