Proctored Exams

Some of the UT Dallas School of Management online courses require a proctored final exam. Students should check the course syllabus for this information. If a course does require a proctored exam, the student should follow the guidelines and procedures below.

Two options are available for taking a proctored final exam:

The student takes the exam on campus by attending an exam session usually during a two-day time window in the final exam week supervised by the UTD eLearning team. Student can show up on the exam day and no pre-arrangement is needed. (If the student is taking his/her exam on the UTD campus, there is no need to complete a Proctored Exam Application.)
A student who finds UTD geographically inconvenient may have an approved testing service in a convenient location administer the exam during the required final exam period. Please see the Procedures for Arranging an Individual Proctored Exam below.

Pre-approved Testing Services:

The testing services approved to administer proctored exams are:

Official testing center/office at a university, community college or other academic institution. (Libraries are not approved testing facilities).
Learning and testing centers like Sylvan Learning/Prometric.
The Education Office at a military installation.

Alternative Testing Services:
If attending a proctored exam at one of the above locations is not possible, students may request an alternative testing facility. This must be approved in advance by the eLearning Office. Please email proctoredexam@utdallas.edu with the intended proctor and facility information for approval. Exam proctors must not have any family or personal relationship with the student.

Procedures for Arranging an Individual Proctored Exam:

Students who need to make individual arrangements for a proctored exam using a testing service, must follow these procedures:

Find a testing service that is willing to proctor your exam. See locations that have previously been used by our online students. (If you find other facilities that meet the requirements, you may use them as well).
Inform the course instructor and proctoredexam@utdallas.edu that a proctored final will be arranged with a testing service. Do this before the date specified in the course syllabus. Please provide the testing center's name, location and proctor information. When using a non pre-approved alternative testing service, the SOM eLearning office will determine and inform the student as to the acceptability of the site.
To complete a Proctored Exam Application, go to http://som.utdallas.edu/eLearning/proctor/examForm.php. Please complete all information in the required fields. You may use one application for multiple courses. Please list all the exams you are going to take. Once you have completed this part of the application, it will automatically be sent to the proctor for him/her to complete the rest of the form. Both the student and the proctor must complete the application. An email will be sent to the student and the proctor acknowledging receipt of the completed application.
After receiving the exam form, the eLearning Office will contact the testing center via email and provide information on how to download the exam 5 - 7 days before the start of the exam time window. Once the email is received, the proctor will log in to our system to download the exam and print out a hardcopy. You will take the test using this hardcopy. An exam cover letter containing exam proctoring instructions and an exam certificate will be included in the downloadable file.
If an exam requires a "Scantron Answer Form" for answering questions, students should acquire it beforehand and bring it to the exam site. The Scantron Form No. 882-E is to be used unless otherwise indicated. Scantron forms are available at the UTD Bookstore or "Off-Campus Books". For distance students, you may check with local college/university bookstores. You can also order them from "Off-Campus Books" (email to: usedbooks@offcampusbooks.com, or call: 972-907-TEXT (8398).
Students are responsible for scheduling the exam with the exam proctor and paying all applicable proctoring fees, including any mailing fees for the return of the exam.
Take the exam as scheduled (within the required exam time window) at the testing location under the supervision of the proctor. The student will need to show a photo ID to the proctor.
Both the student and the proctor will sign a document upon finishing the exam to certify that the examination has been administered and completed in accordance with the identified regulations. The proctor must mail the exam back to the SOM eLearning Office immediately. Our mailing address is included in the exam certificate letter sent to the proctor:

SOM eLearning Office
P.O. Box 830688, SM27
Richardson, TX 75083-0688

Students may arrange with the proctor for the express returning of the exam if necessary: Street Address for express courier is:

SOM eLearning Office
SOM 2.231
800 W. Campbell Road, SM27
Richardson, TX 75080-3021

Proctors may also fax back a copy of the completed exam to the SOM elearning Office. Please make sure the exam is received at our office by the deadline specified in each course syllabus to allow timely grade reporting.
If a student has not made any individual proctored exam arrangements by the required date, the student is required to attend the class exam session on campus on the designated day (option 1).

Scholastic Honesty
The university has policies and procedures regarding scholastic dishonesty. See this information at:http://www.utdallas.edu/student/slife/dishonesty.html. Evidence of scholastic dishonesty related to examinations are subject to disciplinary penalties, including the possibility of failure in the course and/or dismissal from the university.

If a student has any questions regarding proctored exams, please email them to: som-elearning@utdallas.edu.

Page last updated on December 14, 2011 .