Computer Encryption

Purchasing desktop computers beginning Sept. 1, 2013

If you, your department or your laboratory will be purchasing desktop computers for your campus workplace after Sept. 1, 2013, please be aware of new information security guidelines.

Effective Sept. 1, in accordance with UT System guidelines, desktop computers purchased by UT Dallas will need to be encrypted before the machines are placed in service. This security step is necessary to help ensure University data are protected from unauthorized usage, damage or loss.

While most newly purchased office computers will require encryption, there are a few exceptions on campus, such as certain laboratory computers. If you believe your situation might warrant an exemption from encryption, we have a process in place to address most needs. This process includes a review of each exemption request by the requestor’s dean, director or department head. A decision will be made as soon as possible. Please visit the encryption exemption Web page for more details.

The actual encryption process takes place mostly behind the scenes, and most staff and faculty members who get new desktop computers in their offices will not have to take any action. New computers should be delivered to users with the proper hardware and/or software installed. If you have questions or concerns, review our Frequently Asked Questions Web page.

Purchasing coordinators should be aware that the Office of Procurement Management and the Office of Information Security will work together and with you to ensure that all requirements are met before an order is placed and paid for. We do not anticipate that this process will significantly delay the delivery of new computers.

We're here to help. If you have questions or concerns, please don’t hesitate to contact the Office of Information Security at infosecurity@utdallas.edu or 972-883-6810.