Event Planning Guide

Everything you need to know (and more) about campus event planning at The University of Texas at Dallas.


Be aware of UT Dallas’ policies regarding event procedures and event space before you get started.

Planning Process

A step-by-step guide to everything you need to do (and think about) to prepare for a successful event on campus – from reserving a room to hiring security.

Publicity Tips

Think about publicity at the start of your planning. You have many options available to you, such as adding your event to the Comet Calendar, running an ad in the UTD Mercury or submitting your information to theNews Center.


Uh-oh. Misfortune struck and you need to undo months of planning and cancel your event. Follow this guide to ensure that all the proper people are aware of the change.

What’s New

Comet Cabs

Parking and Transportation Services has Comet Cabs available for use as a shuttle service from remote parking to your event site.

Did you know…

… we hosted an Event Planner’s Forum on August 7, 2014 to review campus event procedures and guidelines? If you would like to be included in the next forum, please contact Rena Piper to have your name added to the networking distribution list.

To view the material presented at the forum please click here: Agenda & Contacts and Presentation