Event Planning Guide

What's New

Comet Cabs

Parking and Transportation Services has Comet Cabs available for use as a shuttle service from remote parking to your event site.

Did you know…

… the Office of the President has 10 36" Cocktail tables available for campus use as well as staging? You can request usage today by completing a form located at the Cocktail Table & Staging page


Everything you need to know (and more) about campus event planning at The University of Texas at Dallas.


Be aware of UT Dallas' policies regarding event procedures and event space before you get started.

Planning Process

A step-by-step guide to everything you need to do (and think about) to prepare for a successful event on campus – from reserving a room to hiring security.

Tips and Tricks

A list of "Things I Wish I'd Known!" compiled by veteran campus event planners. Be prepared and avoid disaster before it happens!

Publicity Tips

Think about publicity at the start of your planning. You have many options available to you, such as adding your event to the Comet Calendar, running an ad in the UTD Mercury or submitting your information to the News Center.


Uh-oh. Misfortune struck and you need to undo months of planning and cancel your event. Follow this guide to ensure that all the proper people are aware of the change.