Event Planning Guide

What They Do

Provide set up and service media equipment, videoconferencing, video production, video editing, streaming/encoding video.

List of equipment available for request

How To Contact Them

Web: Classroom Media Support
Email: film@utdallas.edu
Phone: 4900
Mailstop: JO44

Media Services Instruction Form
Media Services Event Form

Media Services is required to recoup their labor costs for all events and service outside of normal classroom activities.  There is a two hour minimum charge per technician. Contact their office for details.

Emergency Numbers

Call x4900 to report late or malfunctioning equipment. If you get the voicemail, leave a detailed message including your room number, and a description of the problem you are experiencing.

Notes

• The School of Management has its own A/V equipment available for rental, as does the Student Union. Be sure to contact them if you plan on using rooms in those buildings.
• All requests must be received two business days prior to event.  All Weekend requests MUST be in by 12:00 pm the Wednesday before. 
• Requests made in person or over the phone will not be accepted.
• Media Services does not provide podiums or tables. If you want a microphone on a podium or multiple microphones on a table for a panel discussion you must send a work request to the Facilities Management to arrange setup of the podium and/or tables.