Event Planning Guide

Room Reservation

Arrow Please report any inaccuracies or out-of-date information to Danielle Derbes.

Students and Student Organizations

All students and student groups must submit an application for use of facilities through the Student Union Event Management office (x2945) for the use of any room on campus.

Faculty, Staff, Off-Campus Organizations

All off-campus organizations and businesses must get approval from the President's Office (972.883.2203) to reserve rooms.

These forms and contacts are not for student use.

Arrow Additional information about certain rooms can be accessed by clicking the Plus symbol next to the room number.

Seats Building/Room Contact Name Ext. Online Form?
Auditoriums
500 Conference Center, Auditorium
CN 1.112
Debbie Sauer 2141 Yes
180 ECS South, TI Auditorium*
ECSS 2.102
Lin Maute 6851 No
161 Founders North, Kusch Auditorium††
FN 2.102
Office of the Registrar 2342 Yes
312 Hoblitzelle Hall, Auditorium
HH 2.402
Office of the Registrar 2342 Yes
196 Jonsson, Performance Hall
JO 2.604
Use online form -- Yes
90 Jonsson, Auditorium
JO 4.614
Office of the Registrar 2342 Yes
118 McDermott Library, McDermott Auditorium
MC 2.410
Office of the Registrar 2342 Yes
300 SOM, Davidson Auditorium†
SOM 1.118
Exec Ed Rooms -- Yes
289 University Theatre
TH 2.702
Use online form -- Yes
Conference Rooms & Meeting Spaces
20 AD Building, Conference Room
AD 3.104
Lisa Sunderland 2213 No
30 Human Resources Annex, Conf. Room
ATEC 1.606
Rebecca Gozzola 4376 Use MS Outlook
100-125

McDermott Library, McDermott Suite
MC 4.4

*Closed until August 1

Danielle Derbes 2204 Yes
8-10 Multi-Purpose Bldg , OVPR Conference Room
MP_3.218D
Sonja Miley 4570
No
10 (30) SOM, Conference Rooms†
SOM (3.210), 3.216, 4.418
Susan Scott 4085
No
-- Student Union, all other rooms Delvora King 2945 Yes
Computer Labs
20 Green Hall, Green Computer Labs**
GR 3.206, GR 3.602
Karl Ho 2017 No
15 Jonsson Academic Center, Odessa Lab
JO 3.210
Jacob Abraham 2389 No
Classrooms & Lecture Halls
-- Classrooms Office of the Registrar 2342 Yes
49 ECS North*
ECSN 2.126, 2.120, 2.110, 2.112
Office of the Registrar 2342 Yes
  ECS South* Emebet Sahle 6033 No
56 SOM, Executive Education Center†
SOM 1.502, 1.508, 1.517
Exec Ed Rooms -- Yes
Outdoors & Open Spaces
-- Conference Center, Lobby
CN Lobby
Debbie Sauer 2141 Yes
-- Green Pit EPPS Dean's Office 6198 No
-- Hoblitzelle Hall, Lobby Gwen Sorge 2258 No
-- Recreational Sports Facilities & Fields Ben Piper 2090 Yes
-- SOM, Atrium Exec Ed Rooms -- Yes
-- Student Union, Mall Delvora King 2945 Yes

*When using ECSN rooms for the first time, contact John McConnell (x6640) for training. When using ECSS rooms for the first time, contact Computer Science System Support Staff (x4384) for training.

**These labs are primarily intended for UTD student use and class instruction in the School of Social Sciences. They can be made available for other uses if the circumstances justify.

†When using SOM rooms for the first time, Engin Calisir (x4303) must be contacted for training.

††When using FN 2.102 for the first time, Steve Walters (steven.walters@utdallas.edu, ext. 6072) must be contacted for training. When using FN 2.104, contact Randy Sims (randys@utdallas.edu, ext 6837) for keypad access.

Updated: July 31, 2009