UTD Facilities Management - Move Checklist

Facilities Management

MOVE SUPPORT

Facilities Management – Main Number: 972 883-2141 Baldemar Flores, Moving Crew Supervisor: 972-883-4115

In order to better serve our customers and to make your next move an easier one, please set up a Pre-Move Meeting and use these helpful suggestions and checklist.

Pre-Move meeting: One to two weeks prior to the targeted moving date, please schedule a meeting between your move coordinator and the Facilities Management moving crew supervisor, Baldemar Flores (2141 or 4115). He will assess your moving needs, and will then assist with coordinating and implementing a system for a safe, efficient, and economical move conducted to your satisfaction.

NEED	DEPARTMENT	FORM / CONTACT
Crates	Facilities Management	Work Request
Carpets cleaned	Facilities Management	Work Request
Walls painted	Facilities Management	Work Request
Special electrical requirements	Facilities Management	Work Request
Door signs	Facilities Management	Work Request
General repairs	Facilities Management	Work Request
Locks changed	Facilities Management	Work Request
Keys	Facilities Management	Key Request
Electronic door access	Facilities Management	Building Access Authorization
LAN connections	IR – Help Desk	2911
Telephones & faxes transferred	Telecommunications	Telephone Service Request

Labeling System:

Proper labeling is a key factor in achieving an organized, smoothly-executed move.

Location-Where items are going - clearly indicating From –To

Surplus- or not- directive to mover

Do Not Move- directive to mover

Fragile contents- directive to mover

Everything should be labeled, including each piece of computer equipment (i.e. monitor, CPU, keyboard and cable bundle). Also, be sure to label those sometimes forgotten items such as floor chair mats, trash cans, whiteboards, etc. Monitors, fax machines, small printers, and typewriters should be properly labeled and left on their respective desktops for our movers to pack, if you want Facilities Management to move those for you. Some people may prefer to move their own computers, but that is discouraged in order to avoid potential injuries caused by improper lifting.

Packing and Marking Containers/Crates:

Facilities Management can supply containers/crates which are of uniform size. These allow for ease in handling, thus saving time and money. We highly recommend that you use these crates for packing materials from filing cabinets and bookshelves, as well as personal materials from in and on your desk. Remember: A well-labeled container is always easy to find.

ABOUT YOUR FURNITURE:

Desks, Credenzas and Storage Cabinets are moved on their end. All contents should be completely removed; otherwise, items may fall out and become lost.
Vertical File Cabinets can often be moved with their contents remaining in each drawer. We recommend that you securely tighten the back of each drawer to prevent files from becoming loose or the contents mixing during the move.
Lateral File Cabinets must be emptied and their contents put into crates provided to you due to their light-weight construction and tremendous weight when full. Failure to do so may result in damage to the cabinet, your facility, or the movers.
Bookcases should be completely emptied into the containers/crates provided to you. Bookcase shelf pegs should be removed and packed away for safekeeping. Loose bookcase shelves should be counted, labeled and stacked in the bottom shelf of the bookcase unit.
Copiers - Before movement of any copiers, Facilities Management recommends that you notify your service contract agent. To insure that no warranties are voided, please determine if they will move the equipment for you, or obtain their permission for us to do so. Please let Facilities Management know if the agent is to arrange the move or if permission was granted for us to proceed with the movement of the copier.
Delicate Material – Please mark these items as “FRAGILE” to insure special handling, and be sure to advise the move Supervisor of the sensitive nature of these items. Proper labeling and communication is essential for moving these items safely.
After the Move is complete the moving Supervisor will check with you and the moving coordinator to ensure that everything was moved and properly placed at the new location, and will make any necessary adjustments.

It is our pleasure to assist with your moving needs, and please feel free to call us with any questions!

UTD Home | Last Updated: August 2006 | Send comments/questions to Debbie Jester.