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Satisfactory Academic Progress (SAP)

You must meet both the qualitative and quantitative requirements to remain eligible for financial aid. You are expected to be continually aware of your progress. Academic progress will be reviewed at the end of each term. All terms will be reviewed, including those for which financial aid was not requested.

Grade Point Average (GPA)

  • The minimum term and cumulative GPA requirement for undergraduate students is 2.0.
  • The minimum term and cumulative GPA requirement for graduate students is 3.0.

Completion Rate

  • You must complete at least two‐thirds of attempted hours per term.

Maximum Timeframe

  • The undergraduate maximum timeframe for degree completion is 125 percent of the hours required to complete the degree program. Minors do not increase the allowable number of hours toward a degree program.
  • The graduate master’s degree maximum timeframe for degree completion is the greater of 48 semester credit hours or 125 percent of the hours required for the degree.
  • The graduate doctoral degree maximum timeframe for degree completion is the greater of 130 semester credit hours or 125 percent of the hours required for the degree.

More Information

For more information about Satisfactory Academic Progress and to review the entire policy, please visit the Office of Financial Aid SAP website, utdallas.edu/finaid/maintaining-aid/satisfactory-academic-progress/.

Accepting Direct Loans

  • Accept your loans in Orion self‐service ‐ To accept, reduce or decline your Direct Loan award, log into Galaxy (utdallas.edu/galaxy/), click Orion, click Self Service, click Campus Financials, select view Financial Aid, and select the current aid year. If you wish to borrow a lower loan amount than you were offered, type the amount that you wish to borrow.
  • Complete Entrance Counseling ‐ Entrance counseling must be completed before any Federal Direct Loan funds can be credited to your student account. Counseling will teach you about many topics including your rights and responsibilities, the terms of your loan, and your repayment options. You can complete entrance counseling at studentloans.gov.
  • Sign a Master Promissory Note (MPN) – If you are borrowing Direct Subsidized, Direct Unsubsidized, or Direct Graduate PLUS Loan funds, you can complete your MPN at studentloans.gov.

Setting Up Direct Deposit

You may complete your request for direct deposit through the Bursar’s Office EZPay site. Just go to utdallas.edu/ezpay and click on the Log into EZPAY link to get started.

Withdrawal and Repayment Information

It is important that you be aware of the impact the Return of Title IV Funds Policy will have on the aid disbursed and your continued eligibility. There are several scenarios where you may be required to return part or all of the financial aid you have been awarded.

Students Who Withdraw From All Courses

Federal Return of Title IV Funds calculations must be performed for students receiving Federal Title IV Aid who officially withdraw from all courses, drop all courses, are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence.

If you drop all courses on or after the first day of class, you may be required to repay all Federal Student Aid. If you drop all courses after the first day of class, you will be subject to the Federal Return of Title IV Funds calculation. If you are not charged any tuition after withdrawing from courses, you may be responsible for repaying some or all of your Federal Student Aid.

Students Who Drop Courses but Remain Enrolled

Adjustments to financial aid will be made according to the enrollment level (# credit hours) as of the close of business on Census Day. Therefore, if you drop classes prior to the close of business on Census Day, you must repay any financial aid that you are no longer eligible to receive.

  • If you drop classes after Census Day and maintain enrollment for the semester, you will not be required to repay financial aid funds. (Please note that different requirements apply to maintain Financial Aid Satisfactory Academic Progress.)
  • If you drop classes before Census Day, you must contact the Office of Financial Aid or complete an Hours Adjustment Form located in the Forms section on the Office of Financial Aid website.

Students Who Fail All Courses

Due to guidance from the U.S. Department of Education, institutions are required to complete a Federal Return of Title IV Funds calculation for financial aid recipients who fail to meet course objectives in all courses attempted for the semester. These students are considered by the Federal Government to have “unofficially withdrawn” from the university.

The refund calculation determines how much of the federal financial aid you received for the semester was actually “earned” and how much must be “repaid” by you to the appropriate financial aid program. The amount is based on your last documented date of attendance. If no documented date of attendance exists, the mid‐point of the term will be used as the last documented day of attendance.

Financial Aid Shopping Sheet

The Financial Aid Shopping Sheet has recently been adopted by many colleges and universities across the country to be used as part of the financial aid award packet offered to students. The Shopping Sheet provides a standardized award letter allowing you to easily compare financial aid packages and make informed decisions on where to attend college.

Additional Information

Visit the Office of Financial Aid website, utdallas.edu/finaid/, where you will find additional information on the various financial aid programs, scholarships, consumer information, and more.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION UNIVERSITY