Accounting and Financial Reporting
Accounting and Financial Reporting is responsible for managing the overall accounting, treasury, financial reporting, and financial system administration and support of the University. It ensures that the official accounting records of the University are up-to-date and accurate, works with Information Technology to deploy reporting tools, and implement policies and procedures to safeguard the assets of the University. Accounting and Financial Reporting continuously strives to prescribe, design, and implement process improvement solutions. It also develops and delivers accounting and financial systems functional training to end-users throughout the campus.
Accounting and financial Reporting is responsible for six functions:
- Accounting Operations
- Financial Reporting and Analysis
- Treasury and State Accounting
- Systems Administration
- Training and Customer Support
- Business Process Analysis
Contact Us | Organizational Chart
Accounting Operations
Accounting Operations is responsible for the following:
- Accounts receivable
- Sponsored programs billing
- Plant and property accounting
- General accounting
Accounts Receivable and Sponsored Programs
The Accounts Receivable and Sponsored Programs team supports the research activities of the University by providing financial and accounting infrastructure for the sponsored programs. The particular functions of this team include
- Managing invoicing and receivables
- Generating invoices and payment requests
- Ensuring the timeliness of scheduled payments for sponsored-project accounts
- Following up with sponsors on outstanding receivables to ensure timely collection
- Filing financial status reports
- Preparing the Indirect Cost Proposal
- Conducting a comprehensive space survey
- Computing proper indirect rates
- Creating and promulgating sponsored programs financial administration policies and procedures
- Providing the accounting infrastructure for accounts receivable
- Maintaining the accounts receivable module and the University’s customers
- Implementing accounts receivable and billing for departments throughout the campus
- Providing helpdesk support and training to departmental end-users with billing and receivables responsibilities
Plant and Property Accounting
The Plant and Property Accounting function oversees accounting for the University's investment in Plant. This includes the management of plant fund ledgers and accounting for plant and property depreciation. This function works closely with facilities management and the UT System Office of Facilities Planning and Construction to facilitate the approval and booking of project funding and expenditures. This function also works with the UT System Office of Finance to analyze, report, and reconcile the University's records on debt to UT System records.
General Accounting
The General Accounting function manages the accounting and reconciliations related to the University's endowments, gifts, pledges, investments, and agency funds. The General Accounting team works with Information Technology to ensure that the financial systems function properly, and that monthly and year-end closings are accurate and take place in a timely manner.
Accounting Operations Organizational Chart
Financial Reporting and Analysis
Financial Reporting provides accurate and timely services to our partners throughout the University and provides end-users with financial reporting training to help them understand the different screens and reporting tools used to look up information and analyze accounts. In addition, the Financial Reporting team supplements the financial systems by developing, implementing and maintaining tools used for internal and external reporting such as Monthly Financial Reports, Annual Financial Reports, and ad-hoc reports for executives.
Financial Reporting Organizational Chart
Treasury and State Accounting
The Treasury and State Accounting function oversees the bank and investment accounts. This includes cash flow management and bank- and investment-account reconciliation and analysis. This function also ensures that UT Dallas complies with the State of Texas Office of Comptroller's accounting and financial reporting rules and regulations. It also analyzes reports and reconciles UTD's financial transactions in the Uniform Statewide Accounting System (USAS) to the University's internal general ledger.
Treasury and State Accounting Organizational Chart
Systems Administration
The Systems Administration team is responsible for Financial System maintenance, involving chart of account maintenance, assisting with reporting and analysis, administering financial system security and providing support to administrative personnel involving ledger and budget matters. This team also monitors role-based security and oversees general ledger configuration and workflow administration.
Accounting and Financial Reporting Organizational Chart
Training and Customer Support
The Functional Financial Training team develops and delivers training to assist campus with PeopleSoft Financials, SciQuest and OBIEE. This function provides first-level functional support to faculty and staff for financial reporting and account reconciliation. It administers the JIRA tickets for Financial Systems and Reporting to capture reported issues and resolves them and/or transfers them to the appropriate resource for resolution. This function also performs analysis to determine commonly-occurring problems.
Accounting and Financial Reporting Organizational Chart
Business Process Analysis
The Business Process Analysis function is responsible for functional requirements gathering, systems analysis and design and systems integration issues. Additional responsibilities include troubleshooting the PeopleSoft Finance and Accounting systems and acting as a liaison between the functional areas and Information Resources.
Accounting and Financial Reporting Organizational Chart
Last Updated: February 4, 2013
