Notes

Slide Show

Outline

1	SPONSORED PROJECTS ADMINISTRATION PROCESSES & PROCEDURES
2	SPONSORED PROJECTS ADMINISTRATION PROCESSES & PROCEDURES
3	SPONSORED PROJECTS ADMINISTRATION PROCESS FLOW
4	RESPONSIBILITIES FOR MONITORING ACCOUNTS The Principal Investigator has primary responsibility for the management of expenditures under his or her sponsored project. He or she must ensure that the expenditures are consistent with all applicable University and sponsors’ policies and procedures. In addition, departments, research centers and schools also share in that responsibility. Departments/research centers and schools will be required to replace any funds that are found to have been spent in a manner inconsistent with University policies and/or sponsor restrictions, in the event that such expenditures are not reimbursed by the sponsors.
5	STAGES IN THE LIFE OF A SPONSORED PROJECT The life of a sponsored project can be divided into four different stages: Proposal Stage Award Stage Performance Stage Close-Out Stage In each stage, the Principal Investigator (PI), the Office of Sponsored Projects (OSP), and Contracts & Grants Accounting have responsibility for different aspects of the sponsored program process.
6	SPONSORED PROJECTS ADMINISTRATION PROCESS FLOW
7	PROPOSAL STAGE
8	ACCOUNT BUDGET
9	ESTABLISHING A PRE-AWARD ACCOUNT The Sponsor will notify the OSP or the Principal Investigator (PI) of the pending acceptance or non-acceptance of the Proposal. If the proposal is accepted, and OSP receives a notice Of intent to fund the project, the PI may request a Pre-Award Status. A pre-award status enables the PI to make charges to the account before the actual grant or contract is finalized. To obtain a pre-award status the Dean of the PI’s school writes a letter to OSP authorizing University funding. If Pre-Award status is approved, a provisional budget is established and work on the project begins. Once the actual awards are received, the pre-award costs will be reimbursed by the sponsor. If the award does not materialize, the PI’s school will absorb the incurred costs.
10	AWARD STAGE
11	PERFORMANCE STAGE- THE PRINCIPAL INVESTIGATOR’S RESPONSIBILITES
12	THE PRINCIPAL INVESTIGATOR’S RESPONSIBILITY TO RECONCILE ACCOUNTS
13	THE PRINCIPAL INVESTIGATOR’S RESPONSIBILITY TO RECONCILE ACCOUNTS
14	PERFORMANCE STAGE- OFFICE OF SPONSORED PROJECT’S RESPONSIBILITIES
15	PERFORMANCE STAGE- CONTRACTS & GRANTS ACCOUNTING’S RESPONSIBILITIES
16	CLOSE OUT STAGE- THE PRINCIPAL INVESTIGATOR’S RESPONSIBILITIES
17	CLOSE OUT STAGE- CONTRACTS & GRANTS ACCOUNTING’S RESPONSIBILITIES