ARRA Reporting Business Process
Introduction
This document was created to provide guidance and answer questions specifically related to the University of Texas at Dallas (UTD) implementation of the requirements of the American Recovery and Reinvestment Act of 2009 (ARRA). The University is committed to excellence in our oversight and administration of ARRA funding. It is critical that Principal Investigators (PIs), Department Administrators, Dean's Offices and central administration adhere to this guidance. It is important to note that ARRA requirements and guidance continue to change on a weekly basis; this guidance will be updated periodically to incorporate new requirements.The ARRA, also known as the Economic Stimulus Package, was signed into law by President Obama on February 17, 2009. The Federal Government has created a website to keep the public informed of the progress of the Recovery Act, the web link is www.recovery.gov. ARRA provides funds to Federal research agencies (e.g. the National Institutes of Health (NIH), the National Science Foundation (NSF), the Department of Energy (DOE)). These Federal agencies are using ARRA funds to provide awards in response to proposals already submitted and in various stages of review, as well as new proposals submitted in response to specific ARRA solicitations. It is anticipated that some of the funds will be used for "one time expenditures" such as scientific instrumentation, research facility rehabilitation, research facility construction, and funding for existing research programs, in addition to new research initiatives. It is very important to note that each Federal agency will have a slightly different approach to the ways in which ARRA funding will be managed and reported.
ARRA mandates a significant level of transparency and accountability. In accordance, there are additional reporting requirements placed on awards made with ARRA funds. Awardees will be required to separately account for and report on awards made with ARRA funds. ARRA funds cannot be commingled with non-ARRA funds, even if the two sources of funding are used for the same research project. Given the goals of ARRA, awardees are hereby informed that they are expected to expend funds in a timely manner on allowable costs and that funding agencies will be monitoring award expenditures. If no allowable expenditures have been incurred after twelve months, the agency may consider reducing or terminating the award and reallocating the funds to other projects.
In addition, ARRA requires additional reporting of non-financial data to a Federal portal called FederalReporting.gov. Upon request, PIs must provide this data in a timely manner in order to ensure compliance with these terms and conditions.
1 University of Texas at Dallas (UTD) Business Process
1.1 Business Process
1.1.1 Submission of ARRA Awards
The Office of Sponsored Projects (OSP) will designate proposals submitted to ARRA funded programs as subject to ARRA reporting requirements in the OSP database. New ARRA proposals will be reported weekly by the Director of OSP.1.2 New ARRA Awards Sponsored Programs
OSP will complete the following tasks when a Notice of Award for an ARRA funded program is received:1. Prepare an ARRA award letter and issue this letter to the appropriate PI
2. Complete an Affidavit for Recipients and Sub-recipients and retain a copy in the appropriate award file.
3. Once the award letter and Affidavit are complete, OSP will send a New Account Setup Sheet indicating an ARRA funded award to Contract and Grant Accounting to create the new award account.
1.2 Segregation of ARRA funded programs in the Accounting System
FRS Funding Source attribute has been designated to separately budget and track expenditures of all ARRA funded programs and projects. The tile of the Account begins with ARRA to further designate the funding as ARRA.1.3 Master-Sub Accounts for ARRA awards
The University WILL NOT use master and sub accounts in the University's Financial Reporting System (FRS) to show a relationship between the parent award and an award issued from ARRA funds. Each ARRA award must stand on its own due to its unique Federal reporting requirements. Due to the difficulty of ARRA reporting deadlines, master/sub accounts within ARRA funded awards will only be used in RARE situations.2 Subaward Agreements
Standard ARRA Terms and Conditions apply to subrecipients. Therefore, prime awardees must impose (i.e., flow-down), ARRA Terms and Conditions upon their subrecipients. To allow the University, as prime awardee, to meet its quarterly reporting obligation to the Federal Government, subrecipients are required to account for, track, and report specific to ARRA funding in such a way that distinguishes the funding from non-ARRA funds. For purposes of reporting to the Federal Government, the prime recipient must submit detailed information on subawards to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2009 (Public Law 109-282).2.1 Subaward Business Process
At the time of subaward issuance, OSP will flag an ARRA specific subaward number to each ARRA subaward. In addition, as mandated by the reporting requirements, each subrecipient will be identified by DUNS number, EIN number and Congressional District. Additional data needed for each subaward include the amount of funds to be awarded to the subawardee, the Federal award number of the American Recovery and Reinvestment Act prime ARRA award, CFDA (Catalog of Federal Domestic Assistance) number assigned to the prime ARRA award, whether the subawardee is registered in the CCR (Central Contractor Registration), date the subaward was executed and the amount of cumulative ARRA funds disbursed/paid under the award.2.2 Subrecipient Reporting
UTD has elected not to delegate reporting responsibility to its ARRA funding subrecipients. As indicated in the subaward agreement, UTD will receive the required reporting data directly from the subrecipient and report the information on the FederalReporting.gov website.3 Account Monitoring
ARRA requires quarterly report submissions, due no later than 10 calendar days after each calendar quarter in which the recipient receives the award (Jan 10, April 10, July 10, and Oct 10). Reports are cumulative each quarter and include standard data elements as defined by ARRA. On June 22, 2009 OMB issued a guidance memorandum providing more information on grantee reporting requirements and providing clarification that the first quarterly report will be due on October 10, 2009 and will encompass two quarters (April 2009 through September 2009).3.1 PI Quarterly Award Updates - REQUIRED (work status)
A communication will come from OSP on a quarterly basis at least fifteen days prior to the end of the reporting quarter, initially September 15, 2009. The communication will notify PIs that they are required to provide status updates for their ARRA award(s). These updates must be returned to OSP as indicated in the communication.2 PI Subaward Monitoring - REQUIRED (work status)
Subrecipients are required to report to the University, the status of work completion. The University PI has the responsibility to ensure that the total of invoices paid to subrecipients, to date, approximate the work completion status. This process of monitoring subrecipients is consistent with current practice for all externally funded projects.3.3 Procedures for Cost Transfers
Because ARRA quarterly status and final reports will be closely scrutinized by the Federal agencies, it is imperative that expenditures are timely and accurate. Cost transfers on ARRA awards CANNOT be reallocated for any activity prior to April 1, 2009. In addition, initiation of cost transfers WILL NOT be allowed beyond sixty (60) days after the award end date. It is imperative for UTD to meet the ninety (90) day final financial reporting deadline for ARRA awards, in addition to the quarterly status reporting deadline. Expenses on ARRA awards will need to be monitored closely throughout the project period of the ARRA award. This process is consistent with current practice for all externally funded projects.4 Quarterly Reporting - Process and Requirements
ARRA mandates special awardee reporting responsibilities, greatly increasing frequency, type, and amount of information that must be reported, as compared to non-ARRA awards.4.1 Timeline
The information reported by all prime recipients (and those subrecipients to which the prime recipient has delegated reporting responsibility) will be submitted through www.FederalReporting.gov, the online Web portal that will collect all ARRA recipient reports. The information can be submitted from the 1st to the 10th of each reporting month. For the upcoming first reporting period, this will be from October 1, 2009 to October 10, 2009. All data contained in each quarterly recipient report will be cumulative in order to encompass the total amount of funds expended to date. This means that reports due on October 10, 2009, will include funding from April 1, 2009 (the first quarter start date for the University) through September 30, 2009. Each subsequent quarterly report will also be cumulative. In other words, the report due January 10, 2010, will include the data reported through September 2009 and will be updated to include data that will accumulate through December 2009.| Note: Example - October's report may contain a project that is 25% complete through the end of September. If the project completed an additional 25% by the end of December, on January 10, the prime recipient will report that the project is 50% complete. |
In addition, the 11th 21st day of each reporting month is available for recipients to review the data submitted and make any necessary corrections. On day 22 of the reporting month, all data submitted will be "locked" and cannot be modified unless "unlocked" by the Federal awarding agency. The reporting time frame of ten (10) days after quarter end will require us to report directly from FRS month end reports. This poses challenges. We normally do not submit month end reports inside of five (5) business days. Therefore, the University could effectively have 2-3 days to report financial and non-financial data for all ARRA awards.
| Quarterly reporting timeframe: Mid Month |
OSP will distribute quarterly survey update requests to each ARRA PI prior to the end of the quarter (initially September 15, 2009). |
| Late Month | PI returns completed/updated survey within ten calendar days. (e.g., 1st quarter due date is September 25, 2009). |
| Days 110 | UTD will submit reports online (initially October 2009) for prime and all its subrecipients. |
| Days 1121 | UTD performs data quality review of Subrecipient data. |
| Days 2229 | Federal Agencies will complete data review |
| Day 30 | Reports available to the public on Recovery.gov |
4.2 Business Process and Data Review
The non-financial data will need to be reviewed each quarter. Recertification reminders to PIs will be sent out by OSP beginning in September 2009, and each quarter thereafter. PIs are required to review and sign-off on the non-financial data.After the PI submits the quarterly report to OSP there may be additional information required for submission. OSP will contact the PI and/or Department Administrator for corrections and/or clarification of data between days 1-15. The information requested must be returned to OSP prior to day 16, or data submitted may not be accurate and up to date.
4.3 Non-compliance with recipient reporting requirements
Non-compliance with these reporting requirements will be treated as failure to comply with the terms and conditions of award and will be subject to the enforcement actions. For NIH grants, such actions are outlined in the Enforcement Actions section of the NIH Grants Policy Statement.4.4 Awards received at or near quarterly reporting date
Institutions receiving awards immediately before the quarterly reporting period end date must include those awards in the quarterly report. For example, for the first report due in October 2009, institutions have to include all awards received as of September 30, 2009. NIH has issued clarification for the October 2009 quarterly report stating that all NIH awards issued on or before 9/30/2009 must be included. However, NIH anticipates that no activity would be reportable for awards received late in the quarter. Consequently, it would be acceptable to indicate "Not Started" for the Project Status and "0" for the Number of Jobs Created/Retained. NIH also plans to take this timing issue into consideration as part of their review of the data submitted. Data elements are required for all awards received even if an award has zero expenditures and no activity. It is anticipated that all other funding agencies will follow this standard.4.5 Vendor Reporting
The prime recipient must report data elements associated with any vendors receiving funds from the prime recipient (or the subrecipient when reporting is not delegated) for any payments greater than or equal to $25,000.UTD Procurement Department has been advised to add ARRA reporting requirements to the standard terms and conditions on ARRA purchase orders specific to these purchases. The required data elements for Vendor reporting include:
Vendor Name
Vendor DUNS#
Vendor Headquarters Zip Code
Product/Service Descriptions (from PO)
Amount (invoice)
Vendor Headcount of jobs created/retained related to this purchase, the type of jobs created/retained, and how the FTE was calculated.
A report containing ARRA-funded accounts is available on e-Print. Procurement will reference this report when issuing purchase orders for $25K or more on ARRA funded accounts. Accounts Payable will attempt to verify a completed template has been obtained prior to payment. If it is determined a template is needed from a vendor and it has not yet been returned, Accounts Payable will send another template to the vendor.
In addition to the template data for vendors receiving payments of $25,000 or more, whereby individual purchases are not $25,000 or more, C&GA will run a report of total number of payments and total amount of payments to vendors on the ARRA accounts in a given quarter.
4.5.1 Cost Transfers
Particular consideration should be given to cost transfers greater than or equal to $25,000 from a non-ARRA account to an ARRA account. Cost transfers are performed using an Interdepartmental Transfer Form (IDT). The cost transfers are reviewed and approved by C&GA for sponsored program accounts and by General Accounting for all other accounts. C&GA will flag all IDT's to ARRA funded accounts transferring payments of $25,000 and above and will request Procurement to obtain the following vendor data elements for ARRA reporting before the cost transfer will be processed: Vendor Name
Vendor DUNS#
Vendor Headquarters Zip Code
Product/Service Descriptions
Amount
Vendor Headcount created/retained related to this purchase
Type of job created/retained and how calculated
Similar process will be followed by General Accounting when reviewing and approving non sponsored programs ARRA funded IDT's.
4.6 Job Creation
Job estimates must be submitted by prime recipients of ARRA funds for each project or activity, as required by Section 1512(c) 3(D) of the Recovery Act. The University cannot delegate the reporting of estimated jobs created/retained to its subrecipients. Jobs must be reported as either jobs created or retained. A job created is a new position created and filled or an existing unfilled position that is filled as a result of ARRA. A job retained is an existing position that would not have been continued if ARRA funds were not made available.The estimate of the number of jobs created/retained by ARRA funding must be expressed as "full-time equivalents" (FTE). The FTE estimates must be reported cumulatively each calendar quarter. To assist UTD in calculating jobs created/retained, a HRS report has been created for this reporting calculation period. See section 10 below for additional jobs created/retained discussion and examples.
4.7 Payroll Allocation Form (PAF) Processing
As noted above, it is critical that payroll allocation updates are made timely in the Human Resource System (HRS).4.8 Subrecipient Reporting
The OSP will be responsible for collecting all subrecipient reportable data, including any vendor information in the event that the subrecipient made payments equal to or in excess of $25,000.4.8.1 Vendor Data elements required for quarterly reporting
Subrecipients must also report data associated with any vendors receiving funds from that subrecipient. Specifically, the subrecipient must report, for any payments greater than or equal to $25,000 the following: Vendor Name
Vendor DUNS#
Vendor Headquarters Zip Code
Product/Service Descriptions
Amount (invoice)
Vendor Headcount created or retained related to this purchase and the type of job created/retained and how the FTE was calculated.
4.9 UTD as a Subrecipient
When UTD is a subrecipient under a prime ARRA award, UTD will be required to complete similar templates dependant on the format requested. It is important to note that payments to the University may be withheld by the prime recipient until we comply with ARRA subrecipient reporting requirements.4.10 Infrastructure Requirements
Additional data elements must be reported for infrastructure projects when ARRA dollars are committed, as follows: The cumulative total cost of the investment through the reporting period
Infrastructure projects with State or Local Government contributions require disclosure of a cumulative cost of investment
Name, phone number and address of State or Local Government official, as appropriate
4.11 Corrections
A recipient may decide, or may be asked by a subsequent ARRA report reviewer, to make a correction to a submission. The entity submitting the report is the data owner of the submission and is therefore responsible for making any corrections. If the data was submitted online, the data fields can be modified and saved. If submitted via Excel spreadsheet file, a new file with corrections will need to be uploaded. ARRA award recipients will have until the 21st of each reporting month to make corrections. After that date, the data will be locked and cannot be modified by the recipient unless the Federal agency unlocks the data. If a correction is required, C&GA will consult with OSP for clarification. The clarification must be received by C&GA prior to the 21st day of the reporting timeline to allow C&GA to meet the correction deadline. Once the clarification is received the data will be reloaded by C&GA into the FederalReporting.gov website. In the event a correction is noted after the data becomes public on the 30th of the reporting month, recipients will use the next quarterly report to make the correction.5.0 Closeout Items
5.1 Deficits Cost Transfers - Reallocations
Three months (90 days) after the end date of an ARRA award all cost overruns/overages will automatically be reallocated by C&GA to an unrestricted department operating account (as designated by the Deans' office). Reallocations are not allowed to move costs incurred prior to April 1, 2009| Existing pre-ARRA University cost transfer policy conditions apply, including: * No payroll reallocations greater than 90 days will be processed. * All payroll reallocations must be approved by a responsible individual, entered into HRS within sixty (60) days after the end date of the award (no reallocations thereafter). * All cost transfers must be submitted within sixty (60) days of the project end date |
5.2 Overages/Deficits
When the ARRA funded project is complete and a final report is submitted, if there is a deficit it will be transferred to an unrestricted department account via a journal entry. These journal entries will be processed monthly for ARRA accounts closed out. At no time will an account remain open beyond ninety (90) days past the project end date (unless there is written approval of a no-cost extension).6 Cash Reimbursements
For Federal agencies whereby the University has a Letter of Credit agreement, cash reimbursement (a draw) is initiated by C&G A on a monthly basis, and is determined based on expenditures incurred and recorded in FRS. This includes the direct and indirect project expenditures. None letter of credit billings will also be process on a monthly basis.7 Facilities and Administrative (F&A)/Indirect Costs
ARRA grant budgets CANNOT include direct costs associated with ARRA administrative and reporting requirements. NIH staff will continue to evaluate direct costs requested for administrative support using the guidance provided in OMB Circular A-21 F.6.b.(2) http://www.whitehouse.gov/omb/circulars/a021/a021.html. ARRA requirements will not be considered in this determination, because they are incorporated within the core administrative support for the project, which is reimbursed to the institution through the provision of F&A costs.8 FTE Reporting and Calculation
8.1 "New" versus "Retained"
UTD recognizes jobs created or retained in the following manner:New employee - an individual who had no earnings in the HRS labor distribution system prior to a paycheck issued on an ARRA funded account.
Retained employee an existing position that would not have been continued to be filled were it not for ARRA funding.
| Note: Once an employee is reported as New, they will always be reported as New. Once an employee is reported as Retained, they will always be reported as Retained. An HRS report will be created to maintain this data which will assist in the event of audit. |
8.2 Approximating Full Time Equivalents (FTEs)
ARRA requires the estimate of the number of jobs be expressed as full-time equivalents (FTEs). The FTE estimates must be reported cumulatively each calendar quarter. OMB Circular A-21 recognizes that practices vary among institutions. FTE calculations should consider the compensation directly charged to ARRA awards and reasonably reflect the activity for which the employee is compensated.UTD will calculate FTEs in the following manner:
Hourly employee and part-time employee
The FTE is calculated based on actual hours worked on the ARRA award and the University's definition of a full workload for employment.
Salaried employee (part time and full time)
The FTE is calculated based on earnings directly charged to an ARRA award over total regular earnings for the reporting period.
Earnings omit amounts charged as extra compensation and benefit related payments.
Visiting Professor, Time as Reported (TAR), and Non Employees
For Individuals who are directly charged to ARRA awards, the FTE is calculated based on a standard twenty hour work week.
9 Appendix ARRA Compliance Summary
AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) COMPLIANCE1.0 PURPOSE
1.1 The purpose of this procedure is to ensure:
1.1.1 Compliance with federal requirements related to the American Recovery and Reinvestment Act (ARRA) of 2009.
1.1.2 Compliance with State of Texas requirements related to the American Recovery and Reinvestment Act (ARRA) of 2009, specifically RP70 - Relating to the American Recovery and Reinvestment Act of 2009 and federal funding for Texas issued June 18, 2009.
2.0 SCOPE
2.1. These procedures will apply to all university personnel with responsibilities for ARRA funded grants, contracts, or awards or other ARRA funded activities at UT Dallas.
3.0 DEFINITIONS
3.1. ARRA American Recovery and Reinvestment Act of 2009
3.2. OSP Office of Sponsored Projects
3.3. BRP Office of Budget and Resource Planning
3.4. OCG Office of Contracts and Grants
3.5. PI Principal Investigator
3.6. HRM Human Resources Management
4.0 PROCEDURES
4.1. Submission of ARRA proposals
4.1.1. OSP will designate proposals submitted to ARRA funded programs as subject to ARRA reporting requirements in the OSP database.
4.1.2. New ARRA proposals will be reported weekly (see Section 4.4.) by the Director of OSP.
4.2. New ARRA awards Sponsored Programs
4.2.1. OSP will complete the following tasks when a Notice of Award for an ARRA funded program is received:
4.2.1.1. Prepare an ARRA award letter and issue this letter to the appropriate PI.
4.2.1.2. Complete an Affidavit for Recipients and Sub-recipients and retain a copy in the appropriate award file.
4.2.2. Once the award letter and Affidavit are complete, OSP will send a New Account Setup Sheet indicating an ARRA funded award to OCG to create the new award account.
4.2.3. OCG will perform the following tasks when it receives a New Account Setup Sheet indicating an ARRA funded award:
4.2.4. New ARRA funded awards will be reported weekly (see Section 4.4) by the Director of OSP.
4.3. New ARRA awards State Appropriations
4.3.1. Provided under General Appropriations Act (Art. XII, 81st Legislative Session)
4.3.1.1. Formula Funding - Article XII, Sec. 30 ($3,062,438)
4.3.1.2. Middle School Brain Years ($6,000,000)
4.3.1.3. Center for Values in Medicine, Science & Technology ($5,000,000)
4.3.1.4. Academic Bridge Program ($462,500)
4.3.1.5. Higher Education Incentive Funding - Article XII, Sec. 30 ($1,210,597)
4.3.2. Prior to any funds expended, BRP responsible for submittal of two (2) documents to Office of the Governor and Legislative Budget Board for approval:
4.3.2.1. (1) Detailed project plan on the intended use of funds
4.3.2.2. (2) Certification that UTD will comply with all applicable laws, rules, and regulations pertaining to ARRA funding signed by Chief Financial Officer.
4.3.3. Administration - The Higher Education Coordinating Board
4.3.3.1. Designated by Governor to have administrative responsibility for ARRA GSF
4.3.3.2. Will implement grant application process with Notice of Grant Award (NOGA) to be given when approved.
4.3.3.3. Applications will be reviewed for state and ARRA compliance.
4.3.3.4. Applications made available October 1 with 30 day application period and 30 day review period
4.3.3.5. Funds may only be spent after the NOGA date
4.3.3.6. ARRA grants will be cost reimbursable and based on monthly reporting by the institution.
4.3.4. BRP to coordinate setting up of new ARRA accounts in FRS
4.3.4.1. Sub-ledger accounts for each project (income, expense, and benefits)
4.3.4.2. One main GL (013900) for all state ARRA funding
4.3.4.3. Account information in FRS to contain ARRA code for reporting purposes
4.3.5. Monitoring of ARRA Expenditures State Appropriations
4.3.5.1. BRP will monitor ARRA spending to verify departments stay within budget.
4.3.5.2. BRP will coordinate expense monitoring to verify that expenditures are allowable and reimbursable by THECB.
4.3.6. Reporting Requirements
4.3.6.1. Weekly reporting to be handled by Director of OSP (see Section 4.4)
4.3.6.2. Monthly reports submitted to THECB electronically by 5th day of each month.
4.3.6.3. Coordinating Board will submit monthly Section 1512 reports consolidating all information for institutions of higher education.
4.3.6.4. Quarterly reports due December 31, March 31, June 30, & September 30 to Governor, Legislative Budget Board, State Auditor's Office, and Comptroller of Public Accounts.
4.3.6.5. All reports submitted to state and federal agencies must be posted on Institution's internet website, which must also provide link to State Auditor's Office fraud hotline.
4.4. Weekly Reporting
4.4.1. The Director of OSP will be responsible for weekly ARRA reporting as required by the Texas Comptroller of Public Accounts.
4.4.2. Weekly reports will include (but may not be limited to) the following information:
Data element Responsible office
4.4.2.1. CFDA Number OSP
4.4.2.2. Project Description OSP
4.4.2.3. Grant Type/Agency Grant ID OSP
4.4.2.4. Requested Amount/Awarded Amount OSP
4.4.2.5. Federal Received Amount OCG
4.4.2.6. Pass-thru from Amounts/Agencies OCG
4.4.2.7. Obligated/Expended Amount OCG
4.4.2.8. Pass-thru To Amounts/Agencies OCG
4.4.2.9. ARRA Fund Information OSP
4.4.2.10. Use of Funds OSP
4.4.2.11. Agency ARRA Website OSP
4.4.2.12. Comments OSP/OCG
4.4.3. The Director of OSP will monitor changes in weekly reporting requirements and communicate these changes to the appropriate parties.
4.4.4. In any given reporting period if the Director of OSP is not able to complete the weekly reporting requirements, the Director of OCG will be responsible for completing that period's report.
4.5. Quarterly Reporting
4.5.1. The Director of OCG will be responsible for ARRA Section 1512 reporting requirements.
4.5.2. Quarterly federal reports will include (but may not be limited to) the following information for the Prime Recipient (see Federal Reporting Template Grants and Loans- Prime Recipient):
Data element Responsible office
4.5.2.1. Reporting Information OSP
4.5.2.2. Award Recipient Information OSP
4.5.2.3. Award Information OSP (except as noted below)
4.5.2.4. Project Information OSP (except as noted below)
4.5.2.4.1. Project Status PI
4.5.2.4.2. Total Fed. Amount Received OCG
4.5.2.4.3. Number of Jobs HRM
4.5.2.4.4. Description of Jobs Created HRM
4.5.2.4.5. Quarterly Activities PI
4.5.2.5. Primary Place of Performance OSP
4.5.2.6. Recipient Highly Compensated Officers OSP
4.5.3. Quarterly federal reports will include (but may not be limited to) the following information for Sub Recipients and Vendors (see Federal Reporting Template Grants and Loans- Sub Recipients and Vendors):
Data element Responsible office
4.5.3.1. Reporting Information OSP
4.5.3.2. Sub Recipient Information OSP
4.5.3.3. Sub Award Information OSP
4.5.3.4. Sub Recipient Place of Performance OSP
4.5.3.5. Sub Recipient Highly Compensated Officers OSP
4.5.3.6. Vendor Data OSP/Procurement
4.5.4. The Associate Vice President for the Office of Administration will monitor changes in quarterly federal reporting requirements and communicate these changes to the appropriate parties.
4.6. Posting of ARRA reports on UT Dallas website
4.6.1. In accordance with the General Appropriations Act, Article XII, Section 5, UT Dallas will maintain a website at http://www.utdallas.edu/research/ARRA.html where copies of all ARRA related reports to the state and federal governments will be posted. In addition, the site will maintain links to the State Auditor's Office fraud hotline and the state and federal ARRA websites.
4.6.2. The website referenced above will be maintained by the Office of the Vice President for Research.
5.0 RESPONSIBILITIES
5.1. For the purposes of federal ARRA reporting requirements, the Associate Vice President for the Office of Administration will be the Recipient Point of Contact for UT Dallas.
5.2. The offices and individuals shown in Section 4 will be responsible for the procedural and reporting requirements detailed in Section 4.
6.0 ATTACHMENTS
6.1. OSP ARRA award letter template.
6.2. Affidavit for Recipients and Sub-recipients.
6.3. New Account Setup Sheet.
6.4. Federal Reporting Template Grants and Loans- Prime Recipient
6.5. Federal Reporting Template Grants and Loans- Sub Recipients and Vendors
7.0 CREATED/REVISED
7.1. Created
7.1.1. September 9, 2009. Define procedures for managing ARRA proposals and award and complying with state and federal reporting requirements.
7.2. Revisions
7.2.1. Date/Purpose
Last Updated: August 8, 2012
