Vacation/Sick Leave Reporting
Each employee must complete a reporting form to record any vacation and/or sick leave take as well as any authorized paid leave of absence:
Monthly,
Semi-monthly and student workers,
Non-exempt paid monthly 
Any leave must be taken in accordance with regulations specified in the Administrative Policies and Procedures Manual, Leaves of Absence, Sections D6-100.0 through D6-190.0
Authorized Leaves of Absence and Codes
| Hourly Employees | |
|---|---|
| Regular | REG |
| Sick | SIC |
| Vacation | VAH |
| Jury duty | HJY |
| Annual military training | HML |
| National guard activation | HNT |
| Bereavement (formerly funeral leave) | HBV |
| Overtime premium (paid at 1.5 times employee's rate) |
OTP |
| Overtime straight (did not work more than 40 hours) |
OTS |
| Salaried Employees | |
|---|---|
| Regular | REG |
| Sick | SCK |
| Vacation | VAC |
| Jury duty | JUR |
| Military paid leave | SML |
| National guard emergency leave | SNG |
| Bereavement (formerly funeral leave) | BRV |
It is the responsibility of the employee to complete the Employee Vacation/Sick Leave Reporting Form, date, sign and submit it to his/her immediate supervisor. The supervisor must review the form for completeness and accuracy before signing and dating it.
The Employee Vacation/Sick Leave Reporting Form must be maintained on file within the administrative unit for a period of two years.
Last Updated: August 15, 2012
