Year-end closing Quick Links
Year-End FY08 Closing Resources
Master Schedule
| Date | Deadline |
|---|---|
| August 5 | Purchase Requisitions $25,000 & greater with FY08 |
| August 8 | Electronic distribution of account listings |
| August 11 | August airfare cutoff to be accrued against FY08 budget |
| August 12 | All other Purchase Requisitions w/ FY08 funds |
| August 15 | Purchasing Cards w/ FY08 funds, large print jobs from FY08 funds |
| August 18 | SOS orders (order placement) w/FY08 funds |
| August 20 | Small print jobs to the Print Shop for FY08 billing |
| August 21 | BAF processing |
| August 22 | SOS paperwork, A/P Vouchers, Travel Vouchers must be presented to Accounts Payable for payment in FY08; documents received after 8/24 will be accrued in FY08, travel expenditures, StaplesLink orders, Reimbursement of Petty Cash receipts. |
| August 27-29 | HRS downtime |
| August 29 | Account Corrections Deadline |
| September 2 | All files for automated journal entries should be submitted to Production for processing, All IDTs for August business should be delivered to the Controller's office, account corrections. |
| September 3 | Physical Inventories, Account receivable and revenues not recorded by SIS. |
| September 3-4 | FY08 preliminary close |
| September 5 | Preliminary August reports will be distributed, Distribution of the Letters of Representation and the Final FY08 Account Listings. |
| September 9 | General Ledger reconciliations signed and returned |
| September 10 | Adjustments deadline. |
| September 11-12 | FY08 final close. FRS will not be available during this period. |
| September 15 | FRS will be available. Final year-end reports will be distributed. |
| September 26 | Letters of representation due to the Controller's Office |
Coordination Meeting
On August 5th, 2008, a meeting was held to kick off the FY08 Year-End Closing.
A Powerpoint presentation of that meeting is available here.
Full Year-End Closing FRS Calendar
- Finance Division
- Procurement Management
- Budget Office
- HRS
| Sunday | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday |
|---|---|---|---|---|---|---|
|
July 27 |
July 28 |
July 29 |
July 30 |
July 31 |
August 1 |
August 2 |
|
August 3 |
August 4 (AP-FA feed flag "B") |
August 5 (AP-FA feed flag "B") Req > $25K |
August 6 Last day for IDT & autoJE |
August 7 July month end close (5 PM) |
August 8 |
August 9 |
|
August 10 |
August 11 |
August 12
Req < $25K |
August 13 Semi-monthly recaps (8 AM pickup, 11 AM return) |
August 14 |
August 15
|
August 16 |
|
August 17 |
August 18 Monthly recaps (8 AM pickup, 11 AM return) SOS placement |
August 19 |
August 20 Semi-monthly recaps (8 AM pickup, 11 AM return) Print jobs |
August 21
BAFs |
August 22
SOS paperwork |
August 23 |
| August 24 | August 25 | August 26 |
August 27
HRS down |
August 28
HRS down |
August 29 HRS down |
August 30 |
| August 31 |
September 1
(AP-FA feed flag "B") |
September 2 (AP-FA feed flag "B") IDTs |
September 3
(AP-FA feed flag "B") AutoJEs 1st close |
September 4 Aug month end close (5 PM) 1st close |
September 5 |
September 6 |
| September 7 |
September 8
Prelim reports |
September 9 GL reconciliations |
September 10 Adjustment |
September 11
FRS down |
September 12
FRS down |
September 13 |
| September 14 |
September 15
FRS available |
September 16 | September 17 | September 18 | September 19 | September 20 |
Last Updated: March 23, 2009
