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UT Dallas - Finance Division

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Year-End FY08 Closing Resources

Master Schedule

Date Deadline
August 5 Purchase Requisitions $25,000 & greater with FY08
August 8 Electronic distribution of account listings
August 11 August airfare cutoff to be accrued against FY08 budget
August 12 All other Purchase Requisitions w/ FY08 funds
August 15 Purchasing Cards w/ FY08 funds, large print jobs from FY08 funds
August 18 SOS orders (order placement) w/FY08 funds
August 20 Small print jobs to the Print Shop for FY08 billing
August 21 BAF processing
August 22 SOS paperwork, A/P Vouchers, Travel Vouchers must be presented to Accounts Payable for payment in FY08; documents received after 8/24 will be accrued in FY08, travel expenditures, StaplesLink orders, Reimbursement of Petty Cash receipts.
August 27-29 HRS downtime
August 29 Account Corrections Deadline
September 2 All files for automated journal entries should be submitted to Production for processing, All IDTs for August business should be delivered to the Controller's office, account corrections.
September 3 Physical Inventories, Account receivable and revenues not recorded by SIS.
September 3-4 FY08 preliminary close
September 5 Preliminary August reports will be distributed, Distribution of the Letters of Representation and the Final FY08 Account Listings.
September 9 General Ledger reconciliations signed and returned
September 10 Adjustments deadline.
September 11-12 FY08 final close. FRS will not be available during this period.
September 15 FRS will be available. Final year-end reports will be distributed.
September 26 Letters of representation due to the Controller's Office

Coordination Meeting

On August 5th, 2008, a meeting was held to kick off the FY08 Year-End Closing.

A Powerpoint presentation of that meeting is available here.

Full Year-End Closing FRS Calendar

  • Finance Division
  • Procurement Management
  • Budget Office
  • HRS
Sunday Monday Tuesday Wednesday Thursday Friday Saturday

July 27

July 28

July 29

July 30

July 31

August 1

August 2

August 3

August 4

(AP-FA feed flag "B")

August 5

(AP-FA feed flag "B")

Req > $25K

August 6

Last day for IDT & autoJE
(AP-FA feed flag "B")

August 7

July month end close (5 PM)

August 8

August 9

August 10

August 11

August 12

 

Req < $25K

August 13

Semi-monthly recaps (8 AM pickup, 11 AM return)

August 14

August 15


Purch Cards
Print jobs
Report Distribution

August 16

August 17

August 18

Monthly recaps (8 AM pickup, 11 AM return)

SOS placement

August 19

August 20

 

Semi-monthly recaps (8 AM pickup, 11 AM return)
Print jobs

August 21

 

BAFs

August 22

 

SOS paperwork
A/P, Travel Vouchers
StaplesLink
Petty cash receipts

August 23
August 24 August 25 August 26

August 27

 

HRS down

August 28

 

HRS down
Airfare

August 29

HRS down

August 30
August 31

September 1

 

(AP-FA feed flag "B")

September 2

(AP-FA feed flag "B")

IDTs

September 3

 

(AP-FA feed flag "B")

AutoJEs
Accts receivable
Phys Inventories

1st close

September 4

Aug month end close (5 PM)

1st close

September 5

September 6
September 7

September 8

 

Prelim reports

September 9

GL reconciliations

September 10

Adjustment

September 11

 

FRS down
Final Close

September 12

 

FRS down
Final Close

September 13
September 14

September 15

 

FRS available

September 16 September 17 September 18 September 19 September 20