Employment Application Process
Thank you for your interest in pursuing a career with The University of Texas at Dallas. The Office of Human Resources has implemented an applicant tracking system to not only automate your employment application process, but also to allow you to review our jobs and the status of your employment application(s) at any time.
In order to be considered for a position, you must follow the guidelines of our application process. The following general guidelines apply to all Classified positions and all Administrative & Professional (A&P) positions. The Office of the Provost provides guidelines for Faculty positions.
To be considered for a position:
- You must apply online. Paper applications cannot be accepted unless you need a reasonable accommodation to apply.
- You must meet at least the minimum qualification for the position to which you are applying.
- You must apply for and provide all required documents on or before the closing date for any job posting with a specific end date.
Additionally, resumes submitted by a third party, who has not been formally contracted as a UTD search partner, will be considered unsolicited and will not be submitted to the hiring manager for further consideration.
Applicants with Disabilities
If you have a disability and are seeking reasonable accommodation with our employment applications or interviews (including sign language translation) please request an accommodation online or contact Institutional Equity at 972.883.4412.
A listing of all our available positions can be found at https://jobs.utdallas.edu. On your first visit to our job center, will need to be create a user account. Once you do, you’ll be able to search all open positions, or refine your search.
Your application will be screened by the hiring manager in accordance with employment laws and regulations. If you do not meet the minimum qualifications for a position, or fail to follow the guidelines for applying, you will not be considered for employment.
The State of Texas has established the following employment preferences for applicants for state jobs:
Former Foster Children
An individual 25 years or younger, who was under the permanent managing conservatorship of the Department of Family and Protective Services on the day preceding the individual’s 18th birthday is entitled to a preference in employment with a state agency over other applicants for the same position who do not have a greater qualification.
Individuals wishing to claim their former foster child employment preference must submit a copy of their employment preference form letter from the Texas Department of Family and Protective Services with their UT Dallas employment application.
An individual who qualifies for a veteran’s employment preference is entitled to a preference in employment with or appointment to a state agency or institution of higher education over other applicants for the same position who do not have a greater qualification.
The following individuals qualify for a veteran’s employment preference:
- A veteran, including a veteran with a disability.
- A veteran’s surviving spouse who has not remarried.
- An orphan of a veteran if the veteran was killed while on active duty.
A “veteran” means an individual who served in (and has been honorably discharged from) the following branches of service:
- The U.S. Army, Navy, Air Force, Marine Corps, or Coast Guard or the US Public Health Service under Title 42, United States Code § 201.
- The Texas Military Forces as defined by Texas Government Code, § 437.001.
- An auxiliary service of one of the branches of the armed forces.
A veteran with a disability is defined as a veteran –
- Who is classified as disabled by the U.S. Department of Veterans Affairs or the branch of the service in which the veteran served, and
- Whose disability is service-connected.
Appealing Employment Decisions Under Veterans’ Preference
An individual entitled to a veteran’s employment preference may appeal an employment decision by filing a written complaint with the Veterans’ Liaison.
For more information and assistance regarding a Veteran’s Employment Preference, you may contact Ilyce Murray, Director of Employment Services, Veterans’ Employment Liaison (972.883.5153 / firstname.lastname@example.org.)
Throughout the application process, you can expect to receive system-generated notifications of your application’s status. Additionally, you may review the status of your application online. If you are invited to an interview, that invitation will be extended via phone or email.
Official offers of employment can only be made by Human Resources. The initial offer will be made verbally, followed by a confirmation offer letter sent via email.
The University of Texas at Dallas requires criminal background checks (CBC) for all applicants under final consideration.
Verifying Your Identity
According to the Fair Credit Reporting Act (PDF), your identity must be verified to prevent the release of information to unauthorized individuals. Your CBC is conducted by an online self-service option that allows you to enter and verify the information to be used for your background check. If you do not have access to the internet, a you may complete a paper form (PDF, 105KB) when you present an unexpired driver’s license presented for verification.
Reviewing Your Criminal History
Employment Services will review your entire criminal history. You will not be disqualified solely on the results of your CBC. Criminal history is considered on a case-by-case basis, taking into account:
- Relevance to the position
- Recency of conviction
- Nature and severity of conviction
- Indication of patterned behavior
- Time of last conviction
- Risk to the University
The University of Dallas at Texas is legally required to verify employment eligibility of all employees. If hired, employees will be required to complete Form I-9 and present original, unexpired documents listed on the Acceptable Documents list.
All employees physically performing work in the U.S. are subject to I-9 employment eligibility verification. After the job offer is accepted, USCIS Form I-9 (PDF) will be forwarded along with all other required documents. The new hire will be required to complete Form I-9 no later than their third working day. If the Form I-9 is not complete by the required date, the employee will not be able to work until the form has been completed. The form instructions and List of Acceptable Documents must be made available for review by the new hire.
The new hire will complete Section 1 of Form I-9. If someone completes Section 1 on behalf of the new hire, that person must complete the Preparer and/or Translator Certification. Section 2 must be completed by the Office of Human Resources or an authorized representative.
The list of acceptable documents is included on Form I-9. This list should be reviewed prior to presenting documents for verification. Only documents included on this list will be accepted. Documents presented must be original and unexpired. EITHER a document from List A (establishes both identity & work eligibility) must be presented for verification, OR one document from List B AND one document from List C. If a List A document is selected, there is no need to select a List B or List C document. A Social Security card marked “NOT VALAD FOR EMPLOYMENT,” “VALID FOR WORK ONLY WITH INS AUTHORIZATION,” or “VALID FOR WORK ONLY WITH DHS AUTHORIZATION,” will not be accepted as I-9 Document C documentation.
E-Verify is an internet-based system operated by the Department of Homeland Security and the Social Security Administration and allows employers to confirm an individual’s employment eligibility to work in the United States. UTD participates in the E-Verify program to compliment Form I-9. Because UTD participates in E-Verify, at least one document presented for employment eligibility must include a photo.
Notices in English
Avisos en Español
It is illegal to discriminate against any work authorized individual in hiring, discharge, recruitment or referral for a fee, or in the employment eligibility verification (Form I-9 and E-Verify) process based on an individual’s citizenship status, immigration status or national origin.
Selective Service Registration Requirement
Males between the ages of 18 and 25 years and living in the United States are required to register for selective service. To register with the Selective Service System, you may register online. Lawfully admitted non-immigrant aliens (F, J, H, O, or TN status) are exempt from the requirement to register because they are residing in the U.S. temporarily. Proof of registration or verification of exemption is required as a condition of employment.
Proof of registration consists of one of the following:
- The Selective Service card issued upon registration, or
- Printout of the online confirmation.
The University of Texas at Dallas is an institution that does not discriminate on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.
The hiring manager will contact you directly to schedule an interview. The hiring manager may conduct a phone interview before deciding whether or not to invite you to an on-site interview. You may be invited to a panel interview. In some cases, you may be invited back for multiple interviews before any decision is made.