New Employee Resources


Welcome to UT Dallas!

Please complete all the requirements in the checklist below within your first month on the job. This will help you get off to a great start, and ensure that your first paycheck and employee benefits arrive on time.


New Employee Checklist
Day One Week One Month One

Meet & Greet

(New Hire Forms)

Keys and Building Access Authorization New Employee Orientation
W-4 and Direct Deposit (PDF) Computer Account (PDF) Compliance Training
Comet Card Conditions and Regulations of Employment (PDF, 38KB) and Departmental Procedures Information Security Training
Parking Permit / DART Pass Finding Your Way Around Campus Benefits Enrollment


Meet & Greet

New Hire Forms

Please come to the Office of Human Resources (AD 2.208) on your first day of work to complete your new hire forms. Be prepared to present acceptable documents for completing USCIS Form I-9 (PDF) to verify your employment eligibility. If you are a man aged 18-25, please bring proof of your selective service registration. If you have worked for another Texas State Agency or University, submit a request for Prior State Service Verification (PDF, 337KB).


Departmental Procedures

Your introduction to your department’s procedures might include —

  • address, phone numbers, emergency contact
  • building layout
    • break rooms
    • mail stop
    • rest rooms
    • supply areas
    • vending machines
  • business cards
  • copy codes
  • dress code
  • electronic access procedure
  • meeting your new co-workers
  • mission
  • office/desk/work area
  • office supplies
  • organization chart
  • phone & voice mail
  • probationary period
  • work hours/schedules
    • lunch breaks
    • overtime
    • requesting time off
    • time sheets & time reporting

Useful Links

Computers & Phones

Communications Support

Help Desk (972.883.2911)

Information Resources



Accidents, Fires, Tornados

Facilities Hotline: 972.883.2177

Inclement Weather / Emergency Closures

Staff Discounts and Services

Activity Center

Comet Discount Program


Eugene McDermott Library

Galerstein Women’s Center

Meteor Theater

Multicultural Center

Technology Store

Staff Information

Employee Tuition Assistance Plan

Handbook of Operating Procedures

Human Resources

Lost & Found

Open Records


Staff Council

Staff Resources

Staff Scholarship

Standards of Conduct Guide>

W2 Information

Important UTD Policies and State Codes

UTD Intellectual Property Policy (UTDPP1002)

UT System, Regents’ Rules and Regulations, Rule 90000: Intellectual Property

Prohibited Acts of Agencies and Individuals, TGC § 556.004

State Agency Ethics Policy, TGC § 572.051

Use of Alcoholic Beverages, TGC § 2113.012

Use of Motor Vehicle, TGC § 2113.013

Employee Standards of Conduct, TGC § 2113.014