Compensatory Time

Texas Government Code § 659.023 requires that UT Dallas provide you with this notification annually.

This notification was last sent on September 24, 2013.

Download our Sample Memo for Authorizing Compensatory Time (PDF, 240KB)

If you are not exempt from the Fair Labor Standards Act (non-exempt,) you earn federal overtime whenever you work more than 40 hours in a workweek. For non-exempt employees, the UT Dallas workweek begins at 12:01 a.m. Sunday, and ends at 12:00 midnight the following Saturday. Normally, you will receive one and one-half hour of compensatory time for each hour that you work over 40 hours in a workweek. At your department head’s option, you may be paid for overtime at a rate of one and one-half times your hourly rate instead of receiving compensatory time off. If you work more than eight hours one day, your supervisor may require you to work fewer hours another day during the same workweek to avoid accumulating compensatory time or paying overtime.

You may accumulate up to a total of 240 hours of federal compensatory time.

(e.g.: 160 hours worked x 1.5 = 240 hours)

If you work in a public safety, emergency response, or seasonal job, you may accumulate up to 480 hours of federal compensatory time. You will be paid for any federal overtime that exceeds these limits. You keep your rights to accumulated federal compensatory time until you use the time or are paid for it. When you leave UT Dallas, you will be paid for remaining federal compensatory time, or, with your supervisor’s approval, you may remain on the payroll to use it up.

Non-Exempt Employees Subject to FLSA

If you are a non-exempt employee, and you work less than 40 hours in a workweek, but the combination of hours worked and paid leave or paid holidays hours in that workweek is greater than 40, you are eligible for state compensatory time for the time over 40 hours, on an hour-for-hour basis. The compensatory time off must be used within 12 months of the end of the workweek in which it was earned. You will not be paid for any unused state compensatory time unless the Vice President for your division determines in writing that your taking state compensatory time off within 12 months would be disruptive to critical functions.

Exempt Employees

FLSA exempt employees do not accrue state compensatory time at UT Dallas.

If you work on an official UT Dallas holiday, you will be allowed compensatory time off during the 12 month period following the date of the holiday. Official UT Dallas holidays always fall Monday through Friday. However, if you are a peace officer commissioned under the Texas Education Code, Chapter 51, Subsection E and you are required to work on a national or state holiday that falls on a Saturday or Sunday, you are entitled to holiday compensatory time off. Holiday compensatory time is earned at your straight time rate. The time off must be used within 12 months of the end of the workweek in which it was earned. You will not be paid for any unused holiday compensatory time unless the Vice President for your division determines in writing that your taking holiday compensatory time off within 12 months would be disruptive to critical functions.

You may not earn state compensatory time for any time you work at your home unless you have the advance approval of the President or the President’s designee.

You must always have your supervisor’s permission before working overtime. You must also have your supervisor’s permission before using your accrued federal, state or holiday compensatory time.

In most cases, supervisors will allow you to use your compensatory time when you wish. However, use of requested time off may be denied at times when, in your supervisor’s opinion, your absence would disrupt critical functions of your department.

If you request use of state compensatory time at least 90 days before it expires, your supervisor must either approve your request or suggest an alternate time you may take it. If you request use of state compensatory time less than 90 days before it expires, your supervisor must make every effort to accommodate your use of the time, but is not required to allow you to use it if your absence would disrupt critical functions.

For more information on federal or state compensatory time, please ask your supervisor or contact us at 972.883.2221.

<< More News & Notices