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UT Dallas - Human Resources

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Benefits Services

The University of Texas at Dallas offers a comprehensive insurance, retirement, and workplace benefit program to employees and retirees. The staff of Employee Benefit Services focus on assisting you in understanding and maximizing the benefits programs offered to you. Our mission is customer based and service oriented. We offer individualized, quality customer service to employees and retirees. Benefits staff provide enrollment assistance, assistance with family status changes, act as liaisons on benefits related issues and are happy to help with any question.

 

Annual Benefits Enrollment

How to Enroll

The annual benefits enrollment period for UT Dallas will begin July 15 and must be completed before midnight CDT on July 31, 2014. During this time period, you can:

  • Make changes to your benefits.
  • Enroll or re-enroll in UT FLEX. (employees only; enrollment does not automatically renew)
  • Add or remove dependents from your coverage plan.

By July 15, benefits-eligible individuals will begin receiving the Annual Enrollment Coverage Option Letter from the UT System. This letter explains insurance options in detail and gives instructions on enrolling through My UT Benefits. If you haven’t received your letter by Monday, July 21, please send an email message to benefits@utdallas.edu.

After you receive the letter, log into My UT Benefits with your appropriate ID (employees can use the Single Sign On with your NetID and password or your Campus ID/UTD ID number on the front of your Comet Card) and follow the on-screen instructions to make your selections. You will receive an email confirming your changes approximately 24 hours afterward. If you don’t receive the confirmation email or have questions, please contact the Employee Benefits Team (benefits@utdallas.edu / 972.883.2221.)

Changes

The UT System Office of Employee Benefits announced changes to the 2014-2015 benefits plans in the July issue of the A Matter of Health newsletter. Highlights of the changes include:

  • The UT Select Medical Plan Premium rate will reflect a 6 percent increase. View the new rates and estimate your out-of-pocket costs.
  • The prescription drug plan will no longer cover most compound medications. Changing the management of these medications, which cost the plan an additional $28 million this year, will reduce overall premiums.
  • The UTSW Pilot Program (PDF, 210KB) will close effective August 31, 2014. The UT System Office of Employee Benefits (OEB) will analyze the pilot to determine whether a special UT Tiered Benefit is appropriate to include in the plan in future years.
  • The UT SELECT Medical plan will introduce the Benefits Value Advisor (BVA.) The BVA is a Blue Cross and Blue Shield hosted tool which will help members shop for care that is high-quality and cost-effective.
  • A new $100 copayment will be added to the plan for outpatient and non-emergency CT Scans and MRIs. Patients may request this fee to be waived by calling a BVA before receiving the care.
  • The UT Select Dental Basic and Dental Plus rates will increase by 5 percent due to plan utilization and increased demand. These plans have not had a rate increase since 2010-11.
  • As a result of the new Health Care Provider fee under the Affordable Care Act for fully insured products, the rates for the following plans will increase accordingly:
    • Dental HMO – 2.5 percent
    • Vision Plan (Basic and Plus) – 2.5 percent

Important Reminders

  • If you do not wish to make changes to your coverage, your current insurance elections will continue as listed in the Annual Enrollment Coverage Option Letter. However, if you want to enroll or continue participation in UT FLEX, you must make that election online each year by following the instructions listed in the letter from the UT System.
  • Faculty members who are paid over a nine-month period will pay insurance premiums over those nine months. Nine-month rates will be published soon on this site.
  • The deadline for submitting Evidence of Insurability (EOI) forms for Life, Disability, and Long-Term Care insurance is August 15, 2014.
  • The effective date for coverage elected and approved during Annual Enrollment is September 1, 2014.
  • In October 2014, review your first paycheck of the new fiscal year to ensure that your coverage elections have been processed correctly. Notify the Benefits Office of any errors within 31 days of receiving your paycheck.

Please continue to monitor your University email account for more information and reminders. If you need assistance during the enrollment process, please contact the Employee Benefits Team (benefits@utdallas.edu / 972.883.2221.)

New Employees, Newly Benefits-Eligible Employees, and Life Event Changes

Do not enroll through My UT Benefits if you:

  • Experienced a life event change between July 1, 2014 and August 31, 2014

    If you experience a life event change (i.e. marriage, divorce or birth of a child) between July 1, 2014 and August 31, 2014, contact a Benefits Specialist (benefits@utdallas.edu) within 31 days from the date of the event to make changes to your benefits. Complete the enrollment forms as appropriate and follow the same steps as outlined below for new hires/newly eligible employees. A Benefits Specialist will be able to guide you through this process.

  • Were hired or became benefits-eligible between July 1, 2014 and August 31, 2014

    New hires and newly benefits-eligible employees have 31 days to enroll from their start date or benefits-eligible date. Employees who are hired or become benefits-eligible between July 1, 2014 and August 31, 2014, may have to complete dual enrollment (2013-2014 and 2014-2015.) The choices you make for your initial new hire or newly eligible benefits for the Plan Year 2013-2014 may also impact your 2014-2015 benefits.

To ensure accurate processing of your benefits, please take the following steps:

  • Review your benefits options and costs by visiting the UT System Office of Employee Benefits web page.
  • Contact a Benefits Specialist; do not enroll online through My UT Benefits. If you have done so already, your Benefits Specialist will assist you.
  • To enroll for 2013-2014 Plan Year, complete the forms titled “UT Benefits Enrollment/Change Application for Employees and Dependents September 1, 2013(PDF, 359KB). Proof of dependents is required if you are enrolling your dependents for the first time.
  • If you want to keep all the benefits you selected for the 2013-2014 Plan Year and you are not enrolling for UT Flex benefits, you do not have to complete a new enrollment forms for the 2014-2015 Plan Year that begins September 1, 2014. The choices you make for 2013-2014 will continue, except for UT Flex benefits which must be renewed annually.
  • If you want to make changes to your benefits effective September 1, 2014, you must complete a new UT Benefits Enrollment/Change Application for September 1, 2014 and provide your dependent relationship information and documentation, as required. Please contact a Benefits Specialist to assist you to ensure accurate processing of your enrollment.
  • Review your paychecks for August, September and October 2014 to ensure that the benefits you selected are reflected on your check accurately. Please keep in mind that your benefits selection will be processed based on when you submit the required forms and the payroll processing deadlines.
  • Immediately contact a Benefits Specialist (benefits@utdallas.edu) if your checks do not reflect the coverage you selected. Corrections not reported within 31 days from the date of receiving your paychecks corresponding with the date of change you made, will have to be submitted to the UT System Office of Employee Benefits for approval.

 

2014 UT System Physical Activity Challenge to Begin May 1

Registration is now open for the 2014 UT System Physical Activity Challenge “Living Well, Moving Well” —an employee wellness competition between all system institutions that runs from May 1 – June 12, 2014.

During the six-week period, participants are challenged to complete the Living Well Health Platform Assessment and log 50,000 steps per week or the equivalent in physical activity. UT Dallas will be competing for the coveted UT System Physical Activity Challenge “Living Well, Moving Well” Traveling Trophy, and will kick off the challenge on May 1 at 10:00 a.m. with a 10-minute walk around the south mall, starting under the Trellis at the Plinth.

Learn more and sign up today to get a free pedometer while supplies last!

 

2013-2014 Benefits took Effect September 1, 2013

Highlights of changes include:

  • The UT Select Medical Premium rate will reflect a small 3% increase.
  • In accordance with the Affordable Care Act (ACA,) the maximum allowable annual election for Flex Health Care Reimbursement Account (HCRA) will be reduced from $5,000 to $2,500.
  • The UT Flex Debit Card will be provided at no cost for participants who elect a FLEX HCRA.
  • CNA will offer a new Long Term Care (LTC) plan, which includes significant changes for newly eligible employees and those desiring to make changes during the Annual Enrollment period.
  • Faculty members who are paid over 9 months will pay their 12 month insurance premiums over the 9 months.

 

Benefits Staff >>