The first step in establishing a new position is the Job Audit. The Job Audit is the process that HRM Compensation uses to establish the appropriate title for new Administrative and Professional (A & P) positions; to determine the appropriate pay and title for new Classified positions; and to audit existing Classified positions when a position has changed significantly and may require reclassification.
The Job Audit process is initiated by the manager of the position. The manager requests that Compensation audit the position by completing the Position Analysis Guide and Position Description Form for A & P Staff , or for Classified Staff . If an employee desires to have a Job Audit conducted, Compensation suggests they contact their immediate supervisor to discuss changes in their position that might indicate the need for a Job Audit.
The Position Description, with organization approvals, is submitted to HRM-Compensation for the job audit. Once completed, the recommended title, and salary information if applicable, is communicated to the manager through the Position Allocation Notice or “PAN” (see sample) . Positions may not be submitted for audit more than one time within a 12 month period.
The President has expressed a strong preference that classified job audits be scheduled prior to the beginning of the annual budget process, with any resulting reclassifications to be effective the following September 1. A call for reclassification requests is sent to the campus in late winter/early spring each year.
Off cycle requests can take up to 20 work days to complete, which should be factored into a department’s plans for proposing an effective date for an off cycle reclassification. In accordance with State law, the effective date of the reclassification must be after the final approval of the action. In other words, there cannot be a retroactive salary increase associated with a reclassification.
Please see the Job Audit & Reclassification Toolkit to review a more detailed outline and flowcharting of this process, or contact us with your questions.
Click on the above link to view a list of Compensation staff that can assist you.
Last Updated: February 24, 2012