Job Description
Title:
Graduation Counselor II
Job Class Code:
3620
Summary:
Function & Scope: To provide professional knowledge, advice, and counseling skills regarding the institutional student graduation process. Responsible for supervision and counseling and for all aspects of routine and non-routine graduation policy, and procedure requirements.
Essential Functions:
Typical Essential Functions include but are not limited to the following:
- Supervises the processing of all undergraduate degree plans and applications for graduation.
- Counsels students on graduation requirements, deficiencies in grade points, and various problems.
- Determines that degree requirements are fulfilled for graduation as well as verifying that candidates meet honors designation requirements.
- Issues permits for early Registration to qualifying seniors.
- Informs Deans and departments on interpretation, requirements, substitutions and waivers of particular degree plan activities.
- Keeps abreast of changing state regulations concerning degree plans.
- Manages computerized audit degree system and updates main file.
- Composes correspondence of a complex nature, orders and inspects diplomas.
- Assists in arranging undergraduate commencement exercises.
- Prepares reports and survey questionnaires.
Marginal Functions:
Performs other duties as assigned.
Supervision:
Received: General supervision from Director of Student Records.
Given: Frequent supervision of Degree Plan Evaluator I’s and II’s and student workers in maintaining work flow progress and quality. Make recommendations to Director on hiring new staff.
Education:
Required: Bachelor’s degree.
Preferred: N/A
Experience:
Required: Five years of experience counseling students in academic and scholastic matters, with a broad knowledge of institutional graduation requirements.
Preferred: N/A
Other Knowledge, Skills, and Abilities:
Computer proficiency.
Special Job Requirements (such as hours, accuracy, special equipment and/or working conditions):
Accurate in all phases of graduation process and degree plan evaluation.
Other:
If this is a supervisory position, the incumbent is expected to complete required supervisory training; orient, train and develop subordinates; provide appropriate coaching, guidance and supervision to subordinates; and complete annual performance evaluations.
Specific job requirements or physical location of some positions allocated to this classification may render the position security sensitive; thereby subject to the provisions of Section 51.215 Texas Education Code.
Responsible for duties as assigned relating to internal controls including safe-guarding of department assets, reliability of department financial information, and compliance with applicable laws, regulations, policies and procedures.
Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior written approval of the Assistant Vice President, Human Resources Management.
Last Updated: July 24, 2007
