The University of Texas at Dallas

Human Resources Management

Compensation

• Academic Job Codes and
  Titles
• Administrative and Professional
  Job Codes and Titles
• Student Job Codes and Titles
• Classified Pay Plan
• Pay Grades
• Salary Policies
• Job Audits

• HRM Policies
• Forms
• Contact Us

Faculty members with a 9-month academic appointment (September through May) and a contract for continued employment the next academic year receive insurance coverage and applicable premium sharing* from the University over the summer months regardless of whether or not they have a summer appointment. The faculty member, however, is responsible for paying the employee portion of the insurance premiums during the summer months (June, July and August).

Summer insurance payment option forms, including the Faculty Salary Payment Options form, are provided to the faculty members via email near the end of each academic year (typically April) and at the beginning of each academic year (typically August) by Payroll Services. A selection must be made of one of the payment options on the form and submitted to Payroll Services by the required deadline. Instructions are provided in the email notice.

Frequently-Asked Questions

Faculty may pay summer insurance in one of four ways:

1. Spread 9 months of salary over 12 months. This assures a monthly salary even if there is no summer appointment. Your insurance payments will be deducted from the salary you receive in the summer. Please note that this option is only available to full-time faculty whose salary is paid from a single account over the 9 month period, and is not paid from a contract or grant account.
2. Pay June, July, and August insurance during the May payroll period. This option deducts 4 insurance payments from May’s paycheck thereby paying May insurance premiums, and pre-paying June, July and August.
3. If you receive your paycheck via direct deposit, UT Dallas can enact monthly bank draft as an option to pay for your summer insurance premiums.  To elect this option, indicate your selection on the attached form. Benefits Services will perform the bank draft on July 10, August 10 and September 10. Note that this option prevents the pre-tax advantage provided through payroll deduction.
4. The "summer assignment option" provides for pre-tax deduction of your premium costs on your June, July and August paychecks. If you meet the following two criteria, you are eligible to elect the Summer Assignment Option:
   • You will have one or more assignments during the entire summer (June – August).
   • Your June, July and August paychecks must net enough to cover your out-of-pocket premium deduction.

Spread your salary over the entire twelve months or enroll in bank draft.

Benefits Service Repressentatives will be happy to calculate the amount of your monthly deductions and the amount you need to save.

No. Summer I assignment will not provide a paycheck for the month of August, and unless you have a paycheck for the month of August, we cannot collect your premiums.

If you choose bank draft, the first bank draft will occur on July 10, 2012. Subsequent drafts will occur on August 10, 2012 and September 10, 2012.

No. If you are a full-time faculty member on May 31, your status for insurance purposes will remain 100% for the entire summer.

No, hybrid options cannot be accommodated at this time.

While you need to choose one of the options given for summer 2012, you may want to shift your pay distribution for 2012-13 to a 12-month salary spread. This will allow you to make 12 equal payments for your out-of-pocket insurance premiums while realizing the pre-tax payroll deduction advantage. Contact Benefits Services at 972-883-2221 for details on changing your pay plan.

If the grant summer assignment is 100%, premium sharing will be charged to the grant funding.

Funding will be split proportionally among the assignment cost centers.

Yes, in the event your status changes from part-time to full-time for the summer, you will be “upgraded” to full-time status for premium sharing purposes. Assuming that you have a 100% assignment for June and July, but only a 50% assignment for August, your premium sharing* will be reduced to 50% for the month of August only.

If you have a family status change (i.e. new baby) during the summer, contact Benefits Services at 972-883-2221 to update your coverage and to make arrangements to cover any additional costs. If your coverage is reduced, you will receive a refund of any out-of-pocket costs once Benefits Services is notified of these changes and makes the necessary corrections.

Once you have turned in your Summer Insurance Payment Options Form, summer 2012 summer premium payment elections are irrevocable.

Special Notes

Non-Response: In the case of non-response to the Summer Insurance Option deadline of May 16, 2012, the employee’s selection will default to the Summer Insurance Payment Program. Deductions for May-August out-of-pocket premiums will come from the June 1 paycheck.

Non-Coverage: If an employee waives coverage, or coverage is canceled due to non-payment, the employee must reinstate insurance coverage during Annual Enrollment. Failure to do so will result in no insurance coverage or reduced insurance coverage effective September 1.

*Premium sharing refers to the University’s contributions to your benefits premiums.