Benefit Eligible New Hire/Rehire
Related Information
Alien Information Collection Procedure
Computer Account Request form 
(under Information Resources Forms)
Employment Eligibility Verification Process
Selective Service Verification
Required Forms:
Important: If your new hire has a UTD-ID, please use that number when completing the forms; otherwise, use the SSN and a UTD-ID is created when we enter the new hire in HRS.
- Personnel Action Form
- Copy of Social Security card for IRS reporting purposes
- Personal Data Form - (employee completes this form)
- Form W-4
- Employment Eligibility Verification, Form I-9
- Selective Service Registration Verification Form
- Criminal Background Check - for University employees (faculty, staff and students)
- The E-Packet provides access to certain new employee HRM documents and policies. These are provided at New Employee Orientation and to TAs/RAs at the graduate student orientations in August and January.
Benefit Eligible PAF Examples: A&P , Classified , Faculty , Research/Faculty , Classified Wages , Graduate Student
Who/What is a Benefit Eligible New Hire?
A new hire is an employee hired by the University for the first time and who has never held an appointment at UT Dallas. The required information regarding the employee's job appointment, employment status, salary, personal data, and tax status is obtained from the forms that the Administrative Unit and employee complete.
An employee is benefit eligible if they are appointed 50% or more and the appointment is for 4 1/2 months or longer. Percentage and length of appointment must meet the minimum criteria; if both criteria are not met, the employee is non-benefit eligible.
A rehire is a past employee we are hiring again e.g. someone who has separated and is returning to UTD employment. The Administrative Unit completes the required forms.
Important: The IRS requires that an employee's name on Form W-2 match the name printed on the employee's Social Security card. Mismatches may result in a financial penalty to the University. To ensure correct IRS reporting, a copy of the employee's SS card must be attached to the Appointment paperwork.
Forms Questions?
Contact Martha McMullen, 4141 or Jay Manikandan, x2388. We strive to respond to calls and e-mails within one business day throughout most of the year. During our peak periods however, it may take two business days for us to respond. Peak periods include the start and end of each semester.
Last Updated: February 24, 2012
