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UT Dallas - Human Resources

Non-Benefit Eligible New Hire/Rehire

Important: If your new hire has a UTD-ID, please use that number when completing the forms; otherwise, use the SSN and a UTD-ID is created when we enter the new hire in HRS.

Required Forms:

Non-Benefit Eligible PAF Examples: A&P, Classified, Faculty, Classified Wages, Graduate Student, Work Study Student, Non-Work Study Student

Who/What is a Non-Benefit Eligible New Hire/Rehire?

A new hire is an employee hired by the University for the first time and who has never held an appointment at UT Dallas. The required information regarding the employee's job appointment, employment status, salary, personal data, and tax status is obtained from the forms that the Admin Unit and employee complete.

A non-benefit eligible employee is one who is appointed less than 50% OR works less than 4 1/2 month and is hired into one of the temporary Job Groups.PDF

A Rehire is a past employee we are hiring again e.g. someone who has separated and is returning to UTD employment. The Administrative Unit completes the required forms.

Important: The IRS requires that an employee's name on Form W-2 match the name printed on the employee's Social Security card. Mismatches may result in a financial penalty to the University. To ensure correct IRS reporting, a copy of the employee's SS card must be attached to the Appointment paperwork.

Forms Questions?

Contact Jay Manikandan, x2388. We strive to respond to calls and e-mails within one business day throughout most of the year. During our peak periods however, it may take two business days for us to respond. Peak periods include the start and end of each semester.