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UT Dallas - Human Resources


Required Forms

When is termination/separation paperwork processed?

Termination paperwork is processed when an employee ends employment due to voluntary separation, involuntary separation, or death. If the employee is due annual leave, you must report the hours to be paid. Lump sum annual leave payments should include payment for any holidays that the employee would have observed had he or she remained on the payroll. Holiday hours are proportionate to percent appointment i.e 8 hours for full-time employees, 4 hours for half-time employees. When an employee is deceased and has a sick leave balance, an employee's estate is entitled to a sick leave payment PDF; those hours should also be indicated on the form.

All University employees, including student employees, are required to complete Checkout. The administrative assistant, or appropriate designee, completes the online Checkout Procedure. This procedure ensures the return of University credit cards, keys, books, etc. An employee must be cleared by each unit listed in the online checkout procedure before receiving his/her final paycheck from the University. If the employee is unavailable, the administrative area should make a good faith effort to obtain keys and any other University property that the employee might have. Please notify the Payroll Office, x2611, if the employee owes the University money.

NOTE: A Termination/Retirement Form must also be completed and submitted to HR AD.10.


Forms Questions?

Contact Jay Manikandan at x2388. We strive to respond to calls and e-mails within one business day throughout most of the year. During our peak periods however, it may take two business days for us to respond. Peak periods include the start and end of each semester.