How To...

These are the instructions for creating a .pst file in Outlook 2003. Creating a .pst file allows users to free up space in their mailbox by archiving old email messages and filing them accordingly.

1. On the File menu, point to New, and then click Outlook Data File.
   
   
   
   
2. In the Types of storage area, click Office Outlook Personal Folders File (.pst) to create a new Outlook 2003 .pst file. Click Outlook 97-2002 Personal Folders File (.pst) to create a new Outlook .pst file that is compatible with earlier versions of Outlook. Once you decide which type of storage area you would like to use, click OK.
   
   
   
   
3. Use the default Outlook folder location, or you can locate a different folder location. In the File name box, type a name for the new .pst file, or you can use the default name. Click OK.
   
   
   
   
4. In the Name box, type a title for the .pst file, or you can use the default title of Personal Folders. The title that you enter in the Name box is the name that is used on the Outlook 2003 All Mail Folders list, and it is applied to any shortcuts that are made for the .pst file on the Outlook Bar. We suggest that you name the file according to its purpose to help with filing, whether it be chronological, special-purpose or otherwise. You can also select an encryption setting and a password for the .pst file. After you select the settings that you want, click OK.
   
   Note: Microsoft suggests the you do not save the file to a shared drive such as the G: and H: drives. Also, you cannot change the encryption setting after you create the .pst file.
   
   
   
   
5. The new .pst file is added to the Outlook 2003 All Mail Folders list. To view the Folder List, simply locate the newly created folder from the list in the left-pane.
   
   
   
   
6. For further assistance, contact the Help Desk at 972-883-2911 or assist@utdallas.edu. The Help Desk’s office is located in JO 3.906.