Setup out-of-office reply

Need help? Contact the Help Desk at 972-883-2911 or assist@utdallas.edu

Out of office replies are a useful way to let people who try to email you that you’re out of town and when to expect you back.

Exchange users can set out-of-office replies through Outlook Web Access. Students with Zmail accounts, click on Zmail below.

Out of Office Replies in OWA

  1. Open your preferred web browser and go to webmail.utdallas.edu
  2. Log in with your NetID and Password.
  3. Click on the Options dropdown menu, located in the top right corner of the page, then click Set Automatic Replies….
  4. To activate Out of Office Replies:
    • Check Send automatic replies.
    • Specify the Start and End dates/times.
    • Type your message in both boxes below.
    • Click Save.

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Set up out-of-office reply with Zmail


  1. Click the Preferences tab, select Mail from the left pane. Scroll down to the Receiving Messages section.
  2. Select the Send auto-reply message check-box, enter your vacation message in the text-box below it.
  3. Click the check-boxes to enter start and end dates for the auto-reply message.
2 Remember to save!
Click the Save button before leaving the Preferences section.

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