Check Out Periods

Films On Reserve

Films are checked out to UTD faculty for 7 days for use in a class. Faculty can renew items one time.

UTD students and staff check out period is 4 hours, and materials must remain in the library and are to be viewed on library equipment. If a student or staff member is a Proxy for a UTD faculty member, the materials may leave the library and have a 7-day, one renewal, check out period.

Films Not on Reserve

UTD faculty members are allowed a 7-day, one renewal, check out period. Materials may leave the library for classroom use only.

UTD students and staff are allowed a 3-day, no renewal check out period. At most three items can be checked out at any time. Because of the short checkout period, users cannot place holds or recalls on films.

No outside groups such as Friends, Alumni, or TexShare can check out films at this time.

Loaned Materials

Material loaned to UTD from other Universities will only be accessible by Faculty members or proxies for classroom use. Loan periods and conditions of use are determined by the lending library. For more information on loan material contact the Multimedia Services Office by e-mail, librarymedia@utdallas.edu , or call 972-883-2999.

The Multimedia Services Office does not deliver or retrieve materials. It is the responsibility of Faculty members and students to check out and return materials.

Late Fee

For 3-day checkout items, there is a $1 per day late charge per item for the 1st-6th day the item from the first day of checkout for materials not returned to the Multimedia Services Office. On the 7th day, the status of items will become lost and a $7 overdue fee + $25 processing fee + $85 replacement cost fee will be charged per item. Reserve items will incur a $0.10 per minute overdue charge.

Proxy Patrons

A faculty member may appoint students or staff members as a proxy patron to check out materials on the Faculty member's account. Proxy patrons must be UTD students or staff with a valid current UTD ID (Comet Card). A signed letter from faculty members wishing to add a proxy to their account must be given to the Multimedia Services Office. Phone call requests are not acceptable. The letter should identify the name of the patron to be added as a proxy and the semester for which they are to be a proxy. The patron will be added after the letter is received and after the patron goes to the Multimedia Services Office to have his/her Comet Card ID scanned. The process of adding a proxy may take up to 48 hours. Proxy status is removed at the end of each semester.

Note

Statistics will be gathered during the fall semester to determine how this policy worked. If there are extreme problems with this policy, the Library will amend it as necessary.

To make sure that the films are available for classroom presentations, the UTD faculty members need to contact Ellen Safley or Michelle Sancen. Otherwise, faculty might find that the films are checked out when they are needed for a class.

This policy should enable students to use films for class presentations. Under no circumstances are the materials to be used for a commercial presentation. This is strictly forbidden by federal copyright law.