McDermott and Callier Libraries provide an Electronic Reserve service that supplies access to materials in support of classroom teaching. Copyright guidelines restrict what may be placed on Electronic Reserve. For detailed copyright information, please read our Copyright Guidelines for Electronic Reserve.

What materials may be placed on Electronic Reserve?

1. Electronic Reserve is intended for short items such as:

a) an article from a journal
b) a chapter from a book or conference proceedings
c) a poem from a collected work
d) a short story from an anthology
e) a play or musical composition from a collected work

2. Professor-authored materials such as syllabi, lecture notes, homework solutions

3. A link to an article available from an electronic database to which the library subscribes

4. Professor’s website OR a WebCT link

Note: Lengthy documents will be split into multiple files to decrease download time for students.

What materials may not be placed on Electronic Reserve?

Electronic Reserve may not include:

a) entire books, theses, dissertations, technical reports, and individually published plays and musical compositions
b) substantial portions of works
c) entire audiovisual works
d) excerpts from audiovisual work representing a substantial portion of the work
e) consumables (published solution manuals, study guides, instructor manuals, assessment test score sheets)
f) materials currently in a professor’s coursepack (published by XanEdu or the bookstore; Harvard Business Review case studies sold as course packets by the bookstore) that students are required to purchase  
g) student-authored material without student’s written permission
h) Chapters or articles from sources that the UTD Libraries do not own require copyright permission for repeated use. It is the professors’ responsibility to seek copyright permission. If you need assistance for this, please call 972-883-2587 or Allen Clayton (Callier) at 214-905-3165.

How are items placed on Electronic Reserve?

Professors may submit Reserve requests in one of three ways:

1. Fill out an online form available here
2. Send an e-mail to libresv@utdallas.edu or callierlibrary@utdallas.edu for Callier-Dallas that details your Reserve request. You must include the course name, the course number, and at which campus (Richardson or Callier-Dallas) the course will be taught.
3. For courses taught in Richardson, a paper Reserve request form may be filled out in person at the Reserves Department, 3rd Floor, Room 3.7

Full citation and course information must accompany all submissions. Any incomplete forms will be returned.

Copies of printed materials must meet the following guidelines:

1. On 8 ½ x 11 white paper
2. Single-sided
3. High quality copies (pencil markings do not scan well. If you have material written in pencil, please photocopy it)
4. Paper clipped, not stapled
5. Complete copyright information must be submitted for copyrighted works.

Electronic files may be uploaded as attachments with the online form or email them as attachments to libresv@utdallas.edu for Richardson and callierlibrary@utdallas.edu for Callier-Dallas. Please label the attachment as the name you want to appear on your course list.

A new E-Reserves form must be submitted for each semester materials are needed.

How are Electronic Reserve documents accessed by students?

E-Reserves may be accessed at the electronic reserve site (http://utdallas.docutek.com/eres), or through the UTD Libraries’ catalog (http://library.utdallas.edu). Students may search the catalog by professor’s name or by course number. They may search the Electronic Reserve site by professor’s name, course number, or document title.

A direct link from your homepage course page can be created for your students by cutting and pasting the following link: http://utdallas.docutek.com/eres

Password: Due to copyright restrictions, electronic reserve materials must be restricted to enrolled students in that particular course. Access to these copyrighted materials is limited by means of a course password. These passwords may not be publicly displayed (i.e. they cannot be posted on faculty homepages or syllabi that are posted on UTD’s online Syllabi Repository). Once professors’ materials have been processed, they will receive an e-mail with password information. It is the professors’ responsibility to communicate the password to their students. Library staff is unable to verify student enrollment status.

Access from home: All electronic reserve materials are accessible off-campus. Students must enter their Comet Card information before they can access electronic materials.

E-mail Alerts: Under the Course Info tab in E-Reserves, students have the option to sign up for e-mail alerts. This service is beneficial if additions/deletions to your course list will be made throughout the semester. Encourage students to sign up for this service so that they can be notified when a change has been made. This is particularly useful if a document is pending copyright permission and becomes available several days after the initial request was made. E-mail addresses are blind carbon copied to protect the privacy of students.

How Will I Know When My Materials are Available?

An e-mail will be sent when your request has been processed. You will also be notified at this time if any materials submitted were not eligible for Electronic Reserves or if posting is delayed due to copyright clearance. You may also call the Reserves Coordinator in Richardson, at 972-883-2587, or Allen Clayton, Callier Dallas Librarian, at 214-905-3165. You may also send an e-mail to libresv@utdallas.edu or callierlibrary@utdallas.edu to inquire about the status of your requests.

Note: Please do not announce to students that Reserve material is available until you receive confirmation that your requests have been processed. Materials are processed on a first come, first served basis, and it is the goal of the Reserves Department to handle each request in a timely manner. Likewise, please do not state in your syllabi that materials will be available on Electronic Reserve until you have verified that they are Copyright compliant. Your cooperation in this matter alleviates confusion and frustration for your students.