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Eligibility Requirements, Institutional Protocol
& Forms, Deadlines.
Eligibility Requirements:
- 1.- A student must have a minimum 2.0 GPA for
general study abroad. UTD works through "third
party" programs for general study abroad. Online resources
for programs are: www.studyabroad.com,
www.studyabroaddirectory.com
and www.goabroad.com.
- 2.- A student must have a minimum 3.0 GPA for
UTD Exchange Mobility Programs. UTD offers exchange mobility
at certain universities in certain countries. The process for
exchange may be lengthy and it is suggested that students apply
for exchange mobility at least six (6) months prior to
the semester you would like to do exchange.
- 3.- Undergraduate students must have a minimum 30 UTD credit hours for study abroad/exchange mobility.
- 4.- Graduate students must have a minimum 9 credit hours for study abroad/exchange mobility.
- 5.- Freshman students are allowed to participate in
UTD Faculty Led/Customized programs.
- 6.- Students who are within the 24/30 rule who
plan to graduate must obtain a 24/30 waiver to be eligible
for study abroad.
- 7.- Study abroad is limited to two (2) semesters.
- 8.- Students must register in International SOS at least three weeks before departure: International SOS registration instructions.
- 9.- Students need to comply with institutional deadlines. If there is a missing piece of the protocol such as air itinerary or international SOS registration, student must complete successfully the protocol at least three weeks before departure.
- 10.- Students pursuing non-credit travel are required to submit all protocol items along with the B14-F (prepared by student's administrative department) a minimum of three (3) weeks prior to departure.
- 11.- Guests such as alumni, spouses, and partners participating in international education programs are subject to the satisfaction of the OIE protocol. Guests and/or administrators should contact OIE for protocol package.
Required institutional protocol for international travel:
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Types
of Mobility
|
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Electronic Forms
|
Study
Abroad / Exchange Mobility
|
Independent
Study /
Internship
|
Faculty
Led Program
|
Non
Credit |
| |
|
|
|
|
|
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P
R
O
T
O
C
O
L
I
T
E
M
S
|
Program
Acceptance Letter/Information |
x
|
x
|
x
|
x |
| OIE Application |
x
|
x
|
x
|
x |
| Foreign
Travel Release - Exhibit B4-E |
x |
x |
x |
x |
| Transfer
of Credit Pre-Approval Form |
x
|
x (if applicable)
|
|
|
| Out
of State Foreign & Field Trip Course Form |
|
x
|
x
|
|
| Medical
Health Insurance |
x
|
x
|
x
|
x |
| Medical
Information & Release - Exhibit B4-C |
x
|
x
|
x
|
x |
| Institutional
Protocol & Insurance Statement |
x
|
x
|
x
|
x |
| Copy
of Passport & I-20 or DS2019 & Visa (if
applicable) |
x
|
x
|
x
|
x |
| Copy
of Airline Itinerary/Ticket |
x
|
x
|
x
|
x |
| Registration
of Itinerary on International SOS website ( if applicable ) |
x
|
x
|
x
|
x |
| Issuance
of International SOS Emergency Assistance Card |
x
|
x
|
x
|
x |
| Foreign
Contact Information |
x
|
x
|
x
|
x |
Completion
of Pre-Departure Session |
x
|
x
|
x
|
x |
| Enrollment
Certification |
x
|
x (if applicable)
|
|
|
| Study
Abroad Transcript |
x
|
x (if applicable) |
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Protocol Deadlines:
Summer 2011
Fall 2011
Spring 2012
Summer 2012
Fall 2012
Spring 2013
Summer 2013
Fall 2013 |
March 29, 2011
May 27, 2011
October 31, 2011
March 30, 2012
May 29, 2012
October 31, 2012
March 29, 2013
May 29, 2013
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Students can contact Ms. Karen Stepherson, OIE study abroad advisor,
at 972-883-4715 or electronically at kes067000@utdallas.edu,
with further questions or concerns.
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