Deadlines / Institutional Protocol

Eligibility Requirements:

  1. A student must have a minimum 3.0 for UTD Exchange Mobility Programs.  A student must have a minimum 2.0 for Study Abroad.

  2. Undergraduate students must have a minimum 30 UTD credit hours for study abroad/exchange mobility.

  3. Freshman, Transfer, and Graduate students are allowed to participate in UTD Faculty Led/Customized programs.

  4. Students who are within the 24/30 rule who plan to graduate must obtain a 24/30 waiver to be eligible for study abroad.

  5. Freshman/Sophomore Transfer students must have a minimum 30 UTD credit hours for study abroad/exchange mobility.

  6. Junior/Senior transfer students must have a minimum 15 UTD credit hours for study abroad/exchange mobility.

  7. Graduate students must have a minimum 9 UTD credit hours for study abroad/exchange mobility.

  8. Study abroad is limited to two (2) semesters.

  9. Students must register in International SOS: International SOS registration instructions. For further information, please consult UT System – International SOS Assistance Abroad Web 

  10. Students need to comply with institutional deadlines.

  11. Students must review the “UT Dallas Students Abroad – Traveling the Globe” presentation before scheduling an appointment with OIE Advisor / Academic Advisor.

Required institutional protocol for international travel:


   
Types of Mobility
Forms
Study Abroad / Exchange Mobility
Independent Study /
Internship
Faculty Led Program
Non Credit
   

P
R
O
T
O
C
O
L

I
T
E
M
S

 Program Acceptance Letter/Information
x
x
x
x
OIE Application
x
x
x
x
Foreign Travel Release - Exhibit B4-E
x
x
x
x
Transfer of Credit Pre-Approval Form
x
x (if applicable)
Out of State Foreign & Field Trip Course Form
x
x
Medical Health Insurance
x
x
x
x
Medical Information & Release - Exhibit B4-C
x
x
x
x
Institutional Protocol & Insurance Statement
x
x
x
x
Export Control - Exhibit B16-EXC
x
x
x
x
Copy of Passport & I-20 or DS2019 & Visa (if applicable) 
x
x
x
x
Copy of Airline Itinerary/Ticket
x
x
x
x
Registration of Itinerary on International SOS website ( if applicable )
x
x
x
x
Issuance of International SOS Emergency Assistance Card 
x
x
x
x
Foreign Contact Information
x
x
x
x

Completion of Pre-Departure Session
x
x
x
x
Enrollment Certification
x
x (if applicable)
Study Abroad Transcript
x
x (if applicable)



Protocol Deadlines:

Summer 2013 March 29, 2013
Fall 2013 May 29, 2013
Spring 2014 October 31, 2013
Summer 2014 March 28, 2014
Fall 2014 May 23, 2014
Spring 2015 October 31, 2014
Summer 2015 March 27, 2015
Fall 2015 May 22, 2015

Notes:

If a piece of the protocol is missed three weeks before departure, OIE will not be able to endorse student's departure (Foreign Travel Authorization - Exhibit B 14 - F). This will have consequences such as withdrawal of institutional financial support and cancellation of institutional procedures, including transfer of credits.

Students pursuing non-credit travel are required to submit all protocol items along with the B14-F (prepared by student's administrative department) a minimum of three (3) weeks prior to departure.

Students can contact Ms. Karen Stepherson, OIE study abroad advisor, at 972-883-4715 or electronically at kes067000@utdallas.edu, with further questions or concerns.