Deadlines / Institutional Protocol


The Office of International Education is now located
in the Student Services Building SSB 3.400
along with the International Student Services Office

Eligibility Requirements:

  1. A student must have a minimum 3.0 for UTD Exchange Mobility Programs.  A student must have a minimum 2.0 for Study Abroad.

  2. Undergraduate students must have a minimum 30 UTD credit hours for study abroad/exchange mobility.

  3. Freshman, Transfer, and Graduate students are allowed to participate in UTD Faculty Led/Customized programs.

  4. Students who are within the 24/30 rule who plan to graduate must obtain a 24/30 waiver to be eligible for study abroad.

  5. Freshman/Sophomore Transfer students must have a minimum 30 UTD credit hours for study abroad/exchange mobility.

  6. Junior/Senior transfer students must have a minimum 15 UTD credit hours for study abroad/exchange mobility.

  7. Graduate students must have a minimum 9 UTD credit hours for study abroad/exchange mobility.

  8. Study abroad is limited to two (2) semesters.

  9. Students must register in International SOS: International SOS registration instructions. For further information, please consult UT System – International SOS Assistance Abroad Web 

  10. Students need to comply with institutional deadlines.

  11. Students must review the “UT Dallas Students Abroad – Traveling the Globe” presentation before scheduling an appointment with OIE Advisor / Academic Advisor.

Required institutional protocol for international travel:



   
Types of Mobility
Forms
Study Abroad / Exchange Mobility
Independent Study /
Internship
Faculty Led Program
Non Credit
   

P
R
O
T
O
C
O
L

I
T
E
M
S


Program Acceptance Letter/Information
x
x
x
x
OIE Application
x
x
x
x
Foreign Travel Release - Exhibit B4-E
x
x
x
x
Transfer of Credit Pre-Approval Form
x
x (if applicable)
Out of State Foreign & Field Trip Course Form
x
x
Medical Health Insurance
x
x
x
x
Medical Information & Release - Exhibit B4-C
x
x
x
x
Institutional Protocol & Insurance Statement
x
x
x
x
Export Control - Exhibit B16-EXC
x
x
x
x
Copy of Passport & I-20 or DS2019 & Visa (if applicable) 
x
x
x
x
Copy of Airline Itinerary/Ticket
x
x
x
x
Registration of Itinerary on International SOS website ( if applicable )
x
x
x
x
Issuance of International SOS Emergency Assistance Card 
x
x
x
x
Foreign Contact Information
x
x
x
x

Completion of Pre-Departure Session

x
x
x
x
Study Abroad Transcript
x
x (if applicable)



Protocol Deadlines:


Fall 2014 – Friday, May 23, 2014

Spring 2015 – Friday, October 31, 2014
Summer 2015 – Friday, March 27, 2015
Fall 2015 – Friday, May 22, 2015

Spring 2016 – Friday, October 30, 2015
Summer 2016 – Thursday, March 31, 2016
Fall 2016 – Friday, May 27, 2016

Spring 2017 – Friday, October 28, 2016
Summer 2017 – Friday, March 31, 2017
Fall 2017 – Friday, May 26, 2017

Spring 2018 – Friday, October 27, 2017
Summer 2018 – Friday, March 30, 2018
Fall 2018 – Thursday, May 31, 2018

Notes:

If a piece of the protocol is missed three weeks before departure, OIE will not be able to endorse student's departure (Foreign Travel Authorization - Exhibit B 14 - F). This will have consequences such as withdrawal of institutional financial support and cancellation of institutional procedures, including transfer of credits.

Students pursuing non-credit travel are required to submit all protocol items along with the B14-F (prepared by student's administrative department) a minimum of three (3) weeks prior to departure.

Students can contact Ms. Karen Stepherson, OIE study abroad advisor, at 972-883-4715 or electronically at kes067000@utdallas.edu, with further questions or concerns.