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Digital Certificates / Email Encryption

Enroll for a Digital Certificate

  • In a new tab, open the website https://www.utdallas.edu/infosecurity/certs/
  • Click Enroll for New Digital Certificate
  • Enter your NetID and password. Click on Submit.
  • Next, click Enroll. An email will be sent to your UTD email address. This message may take a while for delivery, so please be patient.
  • Open the email and click on the link provided to proceed in enrolling for your certificate.
  • Create a PIN. This number will be used when you import or export your certificate. Once you have typed your PIN twice, click on Submit.
  • On the final screen, click Download. It is recommended to save the certificate on your home directory (H:\ Drive) so that it can be backed up and accessed on other UT Dallas computers. If you were not asked where to save the certificate, it is most likely in your “Downloads” folder.

Install Digital Certificate in Outlook for Windows

Install the Certificate to your Computer

  • Open the file directory in which you saved your certificate file.
  • Open the certificate file by double clicking on it. This should launch the certificate import wizard.
  • Click Next on the screen until prompted to enter your PIN.
    • Enter the PIN you set when you requested your certificate.
    • Check the Mark this key as exportable
    • Check the Include all extended properties
    • Click Next
  • Click Next
  • Click Finish

Setup the Certificate in Outlook

  • Open Outlook and click the File tab.
  • Click Options and click on Trust Center
  • Select Trust Center Settings near the bottom right.
  • Click Email Security from the left navigation pane.
  • Click Settings
  • For the Signing Certificate, click Choose and select the certificate with the latest expiration date, then click OK
  • For the Encryption Certificate, click Choose and select the certificate with the latest expiration date, then click OK
  • Click OK and close the windows.
  • Next, you will need to Publish Digital Certificate to the GAL

Install Digital Certificate in Outlook for Mac

  • Open Outlook
  • Click Tools
  • Select Accounts
  • Click the Advanced button
  • Click the Security tab
  • Select your certificate from the drop down list under Digital Signing
  • Change Signing Algorithm to SHA-1
  • Select your certificate from the drop down list under Encryption
  • Change the Encryption Algorithm to 3DES
  • Next, you will need to Publish Digital Certificate to the GAL

Publish Digital Certificate to the GAL

  • In a new tab, open the website https://www.utdallas.edu/infosecurity/certs/publish.php
  • Enter your NetID and password. Click on Submit.
  • Click the Browse button and navigate to where your certificate file is saved
  • Select your InCommon certificate file
  • Enter the PIN you created when you downloaded your digital certificate
  • Click the Publish button
  • You should see a success message when your certificate is successfully published to the GAL

Digital Certificates on iOS

Install

Step 1

Get your digital certificate onto your phone.

  • From your desktop pc, send an email to yourself with the digital certificate as an attachment.
  • On your phone, open the email and tap the attached digital certificate.

Step 2

  • Tap Install.
  • Tap Install Now.

Step 3

  • Input phone passcode.

Step 4

  • Tap Install.
  • Tap Install again.

Step 5

  • Enter your certificate password.
  • Tap Next.
  • Tap Done.
Note: The password is the one you created when you signed up for your digital certificate.
Note: The “Profile Installed” screen may say “Not Signed”, ignore this and tap Done.

Step 6

  • Please delete the email containing your certificate file, and delete it from the folder Deleted Items, as you no longer need it.

Enable – Incoming and Outgoing

Allows you to read incoming encrypted messages and send encrypted messages on your phone.

Step 1

  • Open Settings.

Step 2

  • Tap Mail, Contacts, and Calendars.

Step 3

  • Select your UTD Exchange account.

Step 4

  • Tap Account.

Step 5

  • Tap Advanced Settings.

Step 6

  • Set the S/MIME toggle to ON.

Step 7

  • Tap Sign.
  • Set the toggle to ON.
  • Select your certificate profile.

Step 8

  • Tap Encrypt.
  • Set the toggle to ON.
  • Select your certificate profile.

Uninstall

Step 1

  • Open Settings.
  • Tap General.
  • Tap Profile.

Step 2

  • Select the profile.

Step 3

  • Tap Delete Profile.
Note: It may say the certificate is “Not Verified”. Ignore this.

Digital Signature on PDF Documents

Digitally Sign a PDF Document

  • Install the digital certificate.
  • Open the PDF form you want to sign in Adobe Reader.
  • Click on the space for signature on the form. The Sign Document window will come up. If you receive a form that has no active signature fields:
    • Click on the Tools menu
    • Click on the Certificates icon
    • Click on Digitally Sign.
    • Using your mouse, click and drag to draw the area where you would like the signature to appear. Once you finish dragging out the desired area, you will be taken to the next step of the signing process.
  • Click Sign.
  • The Save As window will come up. Save the form in the location of your choice.