TSPE - Texas Society of Professional Engineers at UTD


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Constitution

We, the members of the University of Texas at Dallas chapter of the Texas Society of Professional Engineers, do hereby adopt this constitution to ensure prosperity for our organization, our university and our Society at large.

Article I: Offices and means of election

Section A: Enumeration of offices
1. The council of officers shall consist of no less than five undergraduate members including, in rank order, the President, Vice President, Secretary, Treasurer, and Historian. Additional seats may be added at the discretion of the residing council and the approval of the Advisor.
2. The Advisor retains the right to dismiss the current council and assign a temporary council until an election can be called.

Section B: Election procedure
1. Nominations shall be held during the first meeting of the spring semester and elections shall be held during the following meeting. Nominees must, in some way, through speech, writing, or otherwise, convey to the electors their reasons for running for the office and qualifications thereof. They shall also present evidence showing that they will be able to attend regular meetings.
2. The means of counting the votes shall be decided by the previous council at the approval of the Advisor. The means and proceedings of any election must meet the explicit approval of the Advisor before the results can be deemed valid. The qualifying elected officers shall take upon the duties of office immediately after the election.
3. Votes for officer elections shall be cast only when a quorum of at least fifty percent of the active members are present. Any ties for an office resulting from such a vote shall be decided by a second ballot in which the quorum shall decide between the nominees with the highest number of votes.

Section C: Succession
1. If an officer is, for any reason, unable to perform the duties and responsibilities assigned to his or her office, he or she may be succeeded by the next ranking officer or an election may be called at the discretion of the remainder of the council and the approval of the advisor.
2. An officer’s inability to perform his or her duties shall be decided by the remainder of the council with the advice of the advisor.

Article II: Duties and Responsibilities of Office

Section A: President
1. The President shall preside over all meetings, both within the council and the organization at large.
2. He or she has the responsibility to ensure the smooth workings of the group and its activities and shall report to the Advisor at least once a month about the status of various activities and the group in general.

Section B: Vice President
1. The Vice President shall preside over all meetings in the absence of the President.
2. He or she shall coordinate with the President in all matters relating to the group and its place and status within the University.

Section C: Secretary
1. The Secretary shall preside over all meetings in the absence of both the President and Vice President.
2. He or she shall take minutes and accounts of all present during meetings. The proceedings shall be typed and distributed to the group at large and shall become part of the annual report compiled by the Historian.
3. He or she also has the responsibility to ensure the validity of the member roster.
4. In case of the Secretary's absence, the officer presiding over the meeting shall assign a member to take over these duties for that meeting.

Section D: Treasurer
1. The Treasurer shall keep a record of all financial transactions and balances of the organization.
2. He or she shall have the responsibility of advising the council on all matters regarding expenses and the financial viability of any project.

Section E: Historian
1. The Historian shall prepare the annual report to the National Society of Professional Engineers.
2. He or she shall also keep a yearbook containing the minutes off all meetings and memorabilia thereof.

Article III: Committees

Section A: Standing Committee on Finance.
1. This committee shall consist of the President, Vice President and Treasurer and shall consult with the advisor on all projects valued at over fifty dollars.
2. The Standing Committee on Finance shall authorize all expenditures related to the group.

Section B: Other Committees
1. All other committees shall be constructed and seats assigned at the discretion of the council.
2. The council shall appoint a SOF committee to oversee representation in UTD’s organizational charts and forum as necessary.

Article IV: Amendments
1. Amendments to this constitution shall be authorized by seventy-five percent of the active membership and the approval of the advisor.
2. All amendments are effective immediately upon authorization.