Vacation/Sick Leave Reporting
Each employee must complete a reporting form to record any vacation and/or sick leave take as well as any authorized paid leave of absence for their department. Each department is responsible for reporting that time to Payroll via a time sheet or adjustment form found on the Time sheet page.
Any leave must be taken in accordance with regulations specified in the Administrative Policies and Procedures Manual, Leaves of Absence, Sections D6-100.0 through D6-190.0
Authorized Leaves of Absence and Codes
|Annual military training||HML|
|National guard activation||HNT|
|Bereavement (formerly funeral leave)||HBV|
(paid at 1.5 times employee’s rate)
(did not work more than 40 hours)
|Military paid leave||SML|
|National guard emergency leave||SNG|
|Bereavement (formerly funeral leave)||BRV|
It is the responsibility of the employee to complete the Employee Vacation/Sick Leave Reporting Form, date, sign and submit it to his/her immediate supervisor. The supervisor must review the form for completeness and accuracy before signing and dating it.
The Employee Vacation/Sick Leave Reporting Form must be maintained on file within the administrative unit for a period of two years.
See our Time and Labor page for information on a project that will simplify Vacation and Sick Leave reporting.