Vacation/Sick Leave Reporting
Each employee must complete a reporting form to record any vacation and/or sick leave take as well as any authorized paid leave of absence for their department. Each department is responsible for reporting that time to Payroll via a time sheet or adjustment form found on the Time sheet page.
Any leave must be taken in accordance with regulations specified in the Policy Navigator, Leaves of Absence, Sections D6-100.0 through D6-190.0
Authorized Leaves of Absence and Codes
|Annual military training||HML|
|National guard activation||HNT|
|Bereavement (formerly funeral leave)||HBV|
(paid at 1.5 times employee’s rate)
(did not work more than 40 hours)
|Military paid leave||SML|
|National guard emergency leave||SNG|
|Bereavement (formerly funeral leave)||BRV|
It is the responsibility of the employee to complete the Employee Vacation/Sick Leave Reporting Form, date, sign and submit it to his/her immediate supervisor. The supervisor must review the form for completeness and accuracy before signing and dating it.
The Employee Vacation/Sick Leave Reporting Form must be maintained on file within the administrative unit for a period of two years.
See our Time and Labor page for information on a project that will simplify Vacation and Sick Leave reporting.