Purchasing | Procurement Management | The University of Texas at Dallas
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Purchasing

Purchasing oversees all purchases of goods and services made by the University, either directly or via the delegated purchasing methods.

Purchasing Methods

There are two ways to purchase at UTD:

  1. Purchase using a UTD departmental Purchasing MasterCard up to $1000. (Up to $5000 with special permission). Delegated Purchasing to departments with permission.
  2. Sign in to the UTD Galaxy and choose eProcurement to launch the remote purchasing application for authorized UTD users and submit a purchase requisition into work flow for Purchasing to place your order. All non-Delegated orders must be submitted to eProcurement to pass work flow approvals and be placed by Procurement Management Buyer prior to ordering from the vendor.

Note: Approvals for emergency orders by exception only if approved by UTD Procurement Management Buyer prior to placing the order.

Dollar Threshold Bidding Rules

$0 to $1,000

Delegated Purchases to Departments:  UTD Department Master Card.

$0 to $10,000

No bidding required. HUB and Best Value Policy. Must be sent to eProcurement prior to ordering from the vendor to be placed by Procurement Management Buyer as official Purchase Order.

$10,000 to $25,000

Procurement Management Buyer’s discretion on informal Bids based on HUB and Best Value Policy, Bid Tabulation Form.

$25,000 to $500,000

HUB and Best Value Policy, Group Government Contracts, Bids and RFP Request for Proposals, ESBD, Emergency or Sole Source, HUB sub contract, SBA rules, Addendum to the Agreement, Bid Tabulation Form.

$500,000 to $1,000,000

HUB and Best Value Policy, BOR Rule 10501 http://www.utsystem.edu/bor/rules/10000Series/10501.pdf

$0 to $4,000,000

Construction Delegation of Authority, HUB and Best Value Policy http://www.utsystem.edu/ogc/docs/delegation/UTD.pdf


Local Bus and Limo Companies

We have identified the following Bus and Limo companies UT Dallas can contract with for service as needed. These companies have provided Certificates of Insurance and meet our safety and reliability requirements. Please contact the companies directly to obtain a quote for pending UT Dallas trips. You may shop for the best price and availability.

This policy applies to the travel of one or more enrolled undergraduate or graduate students to attend an activity or event.

Ways to Purchase Bus or Limo Service:

1. Purchase using a UT Dallas departmental Purchasing Card up to $1,000. Cardholders can receive special permission for purchases up to $5,000 from Procurement Management. Please note: the UT Dallas Purchasing Card should only be used for team or group travel or on behalf of authorized guests of the university.

2. Submit a purchase requisition via eProcurement for Purchasing to place your order. All non-delegated orders must be submitted to eProcurement to pass workflow approvals and be placed by a Procurement Management Buyer prior to ordering from the vendor.

Bus Charters

    • Gotta Go Trailways
      • Based in Ft. Worth
      • Top safety rating, 45 buses, ADA, wifi, satellite, and power outlets available; equipment available for 6-57 passengers
      • Contacts: Sheila Hill, 1-800-468-8239 or Bernard Johnson, 817-235-5339
    • Buses by Bill
      • Based in Dallas
      • Top safety rating, 33 buses, seatbelts and ADA compliant equipment available
      • Contact: Dede Dare, 214-328-8000 (phone), 214-328-9521 (fax)
    • Lone Star Coaches
      • Based in Grand Prairie
      • Top safety rating, 22 buses, seatbelts and ADA compliant equipment available
    • Dan Dipert
      • Based in Ft. Worth
      • Top safety rating, 28 buses
      • Contact: Jessica Cree, 1-800-527-8800

Limo Charters

Please Note: A state agency may reimburse a state employee for the actual cost of a limousine if it is the least costly transportation considering all relevant circumstances.

Cab Companies

This list shows DFW Airport approved cab companies.


Rules To Be Followed for All University Purchases
  • Verbal orders from UTD Departments without Procurement office authorization might be a personal obligation of that individual and not the University.