Researcher's Guide

Checklist

The following is a checklist of information the Principal Investigator should provide to the OSP when submitting a proposal for University administrative review and approval.

• Complete, signed "Original" proposal;
• Completed, signed "Proposal Certification Form";
• RFP, RFQ, or special solicitation guidelines;
• Additional copies for sponsor if the OSP is to mail;
• Animal Care and Use documentation as applicable;
• Radiation/Radioisotopes; Infectious Agents, Human Blood, or Extreme Toxin documentation as applicable;
• Human Participants documentation as applicable;
• Recombinant DNA documentation as applicable;
• Matching funds/Cost-share letter(s) of commitment and account number as applicable;
• Subcontracts/Subrecipient Agreements documentation as applicable.

Administrative Review and Approval of Proposal 

Before transmittal to the sponsor, the proposal must be approved sequentially by the following UT Dallas administrative levels:

• Research Compliance Manager (if animals are involved),
• the U. T. Dallas Safety Office Coordinator and Dean's Office for Radiation/Radioisotopes and Infectious Agents, Human Blood or Extreme Toxins, Recombinant DNA (if any of these are involved),
• Research Compliance Manager for Human Participants, (if any of these are involved),
• the OSP,
• Development Office (if proposal is being submitted to any non-governmental entity),
• Department Chair's (or Unit Director's) and Dean's signatures,
• the Office of the Senior Vice President for Research.

All proposals must be accompanied by the "Proposal Certification Form". The summary information contained on the completed form facilitates administrative review and approval, and thus helps to expedite processing. Copies of this form can be obtained from the Office of Sponsored Projects website.

For each sponsor, a "Proposal Certification Form" and original proposal, should be delivered to the OSP for processing at least four working days prior to the date the proposal must be transmitted to the sponsor. Failure to supply OSP with the original signed proposal will delay the processing of the proposal. Advise the OSP of any proposal submission deadline (distinguish between "be there" date versus "postmark" date). If you wish the OSP to mail the proposal, supply the appropriate number of copies to be mailed to the sponsor together with the original. Overnight mail delivery is done at the Principal Investigator's expense.

Processing Time

The OSP requires a lead time of at least four working days to fully process proposals.