Cost Sharing is defined as committed resources that are NOT funded in a research agreement. Common examples include salary costs in excess of the NIH salary cap and committed but unfunded effort. This cost share is funded by a departmental account. On all grants, no cost sharing commitments may be submitted unless specifically approved by the respective Dean.
Methods of cost sharing:
Since in-kind expenses are not expenditures made by the university, documentation must include the value of the donated equipment, supplies, and/or volunteer services.
Types of cost sharing:
|Specifically identify in Effort Certification?||Lowers F&A recovery?||Must be formally tracked and documented?|
Criteria for Cost Sharing
Cost Sharing Cycle
All cost share accounts in the grant's module of PeopleSoft much be cost share specific, and no new awards will be generated until associated cost share has been funded.
To create a cost share account, the department must complete a BAF to remove those funds from the OEA level. The BAF will be approved through the Finance and Budget Offices. Once the cost share cost center is created, those funds removed by the BAF are added to the project's budget at the PED level by OPM.
Allowable cost sharing must be necessary and reasonable for the performance of the project objectives, and cost shared expenses must be reasonable, allocable, and consistent with the terms of the award. These expenses must also be made during the effective dates of the project it is associated with.
Costs that are not allowable to be billed to the sponsor are not allowable on cost share accounts, i.e. alcoholic beverages
Expenses to this cost center will be monitored monthly to make sure the spending of the cost share is on track. The percentage of cost share expensed must match the percentage of sponsored funds expensed.